Project Outcomes Report

Accessing Project Outcomes Report


Access the Project Outcomes Report by logging into There are multiple ways to navigate to the Project Outcomes Report tool on You can also access through links provided in email notifications that you will receive for due and overdue reports.


Accessing Project Outcomes Report Directly on

To access the Project Outcomes Report tool, log into

  1. Go to

  2. Click on Log In, located in the upper right-hand corner of the homepage.


     Figure 1 – homepage


  1. On the NSF Login page, enter your Last Name, NSF ID, and Password and then click the “Log In” button.

    Note: To use this tool and certain other tools on, both the user and his/her institution must be registered in NSF’s FastLane. If your organization is not registered in FastLane, the Institution Administrator should register him or herself as the FastLane Contact at The institution registration information will be available on the next day. Please refer to the “Get Started Now” page on for more information on how to register.





    Figure 2 – NSF User Log in page


  1. Following login, you will see your Project Report Dashboard on the Homepage. The Dashboard provides a snapshot of your total number of PORs, as well as the number of PORs you have Due, Overdue, Submitted, and Not Yet Due. The Dashboard is also where you will find your final, annual, and interim project reports. For directions on how to submit final, annual, and interim project reports, see that section of the help system.



Figure 3 – Project Reporting Dashboard


Viewing the Status of Your Project Outcomes Reports on


  1. Once logged into as a PI/Co-PI, you will be directed to the Project Reports Dashboard page where your Project Outcomes Report Dashboard displays the number and status of required reports. Statuses include:

    • Due

    • Overdue

    • Submitted

    • Not yet due


  2. Click on the “Project Outcomes Report” link provided on the Project Outcomes Report Dashboard to view, prepare, and submit reports.


Figure 4 – Project Reporting Dashboard 


Preparing and Submitting Your Report


Preparing Your Report

To prepare your report: 

  1. Click on the Project Outcomes Report link provided on the Project Reporting Dashboard of your Homepage to view, prepare, and submit reports.
  1. Select the report you would like to complete.

Figure 5 – Project Reports

  1. Complete your report in the text editing box. Your report must be between 200 and 800 words.

Figure 6 – Project Outcomes Report

Adding Images to Your Report

To add images to your report:

  1. Click the “Add an Image” button on the Project Outcomes Report editing page to add images to your report.



Figure 7 – Add an Image


  1. Click Browse to find and select the image you would like to upload. Your image should be:

·         Oriented as landscape (width is greater than height)

·         Less than 8MB

·         In one of the following file formats: JPG, JPEG, GIF, BMP, PNG, TIFF


Figure 8 – Add Image page


  1. Complete the required information include an image title, caption (up to 300 characters), and credit.

Note: You must have permission to use the images you upload.


  1. Check the Primary Image box if you would like this image to be the main image posted with your report.


Note: If there are no current images associated with your report, this box will not appear and the image will automatically be made the primary image. 



Figure 9 – Primary Image checkbox


  1. Select the copyright designation of your image and check the copyright release box.


Explanation of Copyright Release:

By checking the “Copyright Release” box, I verify that I own the copyright to the uploaded images or I have a license to use the images and allow others to use them. I agree to indemnify the federal government against any loss or damages arising out of a copyright infringement action regarding the use of the uploaded images. I certify that I grant the National Science Foundation (NSF) permission to use and distribute my multimedia material submitted herewith on a royalty-free basis for news, educational and public-information purposes at NSF’s discretion. Such uses include, but are not limited to, posting the material on the NSF Multimedia Gallery website (thereby making it generally available to such outlets as news organizations, universities, teachers and the general public) and distributing the material to other websites for educational and/or informational purposes. The copyright owner keeps the copyright on the material.


Definition of Terms

The following website is helpful in understanding copyright terms in addition to the definitions below:



Copyrighted: Under the copyright law, the author/creator of the multimedia is the copyright owner unless there is a written agreement by which the author/creator assigns the copyright to another person or entity, such as a publisher. In cases of works made for hire, the employer or commissioning party is considered to be the author. For more information about copyright see the U.S. Copyright Office website:



Public Domain: Multimedia in the public domain are those whose intellectual property rights have expired, been forfeited, or are inapplicable. Multimedia of the United States Government and various other governments are excluded from copyright law and may therefore be considered to be in the public domain in their respective countries. Multimedia in the public domain may be used freely without permission. For more information about Public Domain see the following websites:




Creative Commons: Creative Commons licenses enable copyright owners to state specifically how others may use their multimedia. Some Creative Commons licenses, for example, permit others to copy, make derivative works or adaptations, or to distribute the multimedia, under specific conditions, such as requiring attribution (credit). See the terms of the license for credit requirements and restrictions. For more information about Creative Commons and types of licenses see the following website:



Royalty-free (restricted use – cannot be shared): This category refers to royalty-free multimedia that someone pays to use. The buyer may reuse the multimedia without additional payment, but may not share it with others.


Royalty-free (unrestricted use): This category refers to multimedia from free royalty-free sites that anyone may use, as long as the terms of use on the site are followed.

For more information about royalty-free multimedia see the following website:



Copyright owner is an institution with an existing agreement allowing use by NSF: Some institutions have given NSF “blanket permission” to use specific kinds of multimedia. Please check with your Public Information Officer (PIO) to see whether your multimedia is covered by such an agreement.


Figure 10 – POR Copyright Release


  1. Click Save to add the image to your report.

  2. To preview your image, select Preview under the image you would like to view.


    Figure 11 – POR Image options


  3. To edit your image’s caption or credit, select Edit under the image you would like to revise, edit the necessary information, and select Save.



    Figure 12 – POR Edit Image


  1. To delete your image, select Delete under the image. You will be asked to confirm that you wish to delete the image.



Figure 13 – POR Delete Image

Saving and Returning to Your Report, Later


To save your report:

  1. Click Save at the bottom of the report editing page.



Figure 14 – Save Project Outcomes Report


To return to your report:

If you have logged out of, log into then log into the Project Reporting system (for instructions, refer to instructions for accessing your report).


  1. Select Create/Edit Report for the report you would like to continue editing. You will be directed to your saved report.


Figure 15 – Project Reports

Previewing Your Report

To preview your report:

  1. Click Preview Report at the bottom of the report editing page.


    Figure 16 – Preview report


  1. You will see a preview of your report and images. Click Close Preview to close the preview window.


Submitting Your Report

To submit your report:

  1. Click Save and Submit at the bottom of the report editing page.


Figure 17 – Save and Submit report


  1. You will see a confirmation screen notifying you that your report has been successfully submitted. Additionally, you will receive an email confirming your report submission.


Note: Once your report has been submitted, you have 30 days to edit your report. To view your report after submission, follow the instructions outlined for returning to your report. Following submission, your report will be available on your award’s detail page in the Research Spending & Results service on


Figure 18 – POR Submission Confirmation

Editing Your Submitted Report

To edit your submitted report during the 30 day editing period, refer to the instructions above for accessing your report, editing a saved report, and submitting your report.


Adding an Addendum to Your Report

Creating a Report Addendum


To create an addendum:

  1. Return to and follow the steps for accessing the Project Outcomes Report to view a list of your reports.

  2. Click the link to Edit/View Report for the report you would like add addendum to.

  3. You will be directed to your report’s page.

  4. Click the “Add Addendum” button.


    Figure 19 – POR Disclaimer and Add Addendum


  5. You can enter the addendum text in the text editor. Your addendum can be up to 800 words.


Figure 20 – POR Addendum Text Editor


Adding Images to Your Addendum

You can add up to six images with each addendum you create. To add images to your addendum, refer to the instructions on how to add images to your report.


Saving and Returning to Your Addendum Later

You can save your addendum and return later to complete and submit it. To save and return to your addendum, refer to the instructions on how to save and return to your report.


Previewing Your Report Addendum

To preview your addendum:

  1. Click Preview at the bottom of the addendum editing page.





  1. You will see a preview of your report with addenda and images. Click Close Preview to close the preview window.


Submitting Your Report Addendum

When you are satisfied with the content of your addendum, you can submit it by clicking the "Save and Submit” button.


Note: Once submitted, addenda cannot be edited. Following submission addenda will be available along with your report through the Research Spending & Results service on the next day.


Figure 22 – Save & Submit Addendum


Viewing Your Submitted Report

Viewing Submitted Reports through Research Spending & Results on

Once your Project Outcomes Report is submitted, it is made available to the public through’s Research Spending & Results service. The public will access your report by completing a search in Research Spending & Results. To view Project Outcomes Reports:

  1. Go to
  2. Click on the “Search Awards” link under NSF Award Highlights or click on the Research Spending & Results link from the footer.
  1. On the Research Spending & Results search page, enter awardee or award information text, obligated funds amount, project director or PI/Co-PI name, award date range, and indicate whether you are looking for Recovery Act Awards, then click the “Search” button.




Figure 23 – Research Spending & Results


  1. On the search results page, click the Award ID number for the award in which you are interested in viewing.



Figure 24 – Search results in Research Spending & Results

  1. This will direct you to the Research Spending & Results Award Detail page. Scroll down to the final section of the page to view the submitted Project Outcomes Report, including associated images and addenda.



Note: Visitors to are not required to log in to view Project Outcomes Reports through the Research Spending & Results service.




Figure 25 – POR content in RS&R Search results