Welcome to the Research.gov Help System 

There are three ways to get the precise help you need in Research.gov Help System:

 

 


Search for the Help You Need

Search for the Help You Need 

 

1.   In the Search box (Figure 1), type the action you need help for.

 

 

Figure 1 - Research.gov Help Search boxes

 

2.   Click the Go button (Figure 1). The list of help topics covering that type of activity appears in the column below the Search box (Figure 2).

 

 

Figure 2 - Search Results

 

3.   Click on a help topic heading (Figure 2) to see the topic contents displayed on the right side of the screen.

Look in the Table of Contents

 

The Table of Contents contains a hierarchy of the activities for each major group of functions.

 

1.   Click on a book (Figure 3) to see the help topics in the folder. The topics of the book display.

 

Figure 3 - Content Topics

 

2. Click on a help topic heading to see the topic contents displayed on the right side of the screen.

 

Check the Index

 

Keywords are listed in the Index in alphabetical order.

1.   In the Search box (Figure 4), type your keyword. The keyword automatically displays in the column under the Keyword search box.
 

 

 

Figure 4 - Index

 

2.   Click on a help topic heading to see the topic contents displayed on the right side of the screen.



How to Login to Research.gov

How Do I Log In?

Many of the services available on Research.gov, including SEE Innovation and Research Spending & Results, are available to the general public without registering for a Research.gov account. Additionally, there are four types of Research.gov accounts which provide role-based access to specific Research.gov services and features, so that applicants, grantees, NSF staff and members of the general public can personalize their Research.gov experience:

 

 

NSF User

An NSF User account gives applicants and grantees access to grants management services from NSF and its partner agencies to help them monitor proposal status, manage awards, and meet reporting requirements. Depending on your FastLane role (i.e. Principal Investigator (PI), Sponsored Program Officer (SPO), etc.) you will have access to:

 

 

To access Research.gov, you and your organization must be registered in NSF’s FastLane system:

 

  1. If you and your organization are already registered in NSF's FastLane system, you are automatically registered in Research.gov and can log in with your NSF FastLane ID and password.

  2. If your organization is already registered in FastLane or Research.gov and you are not, you will need to be registered as a user. Notify your organization's Institution Administrator to add you as a FastLane user.

  3. If your organization is not registered in FastLane, the Institution Administrator can register at https://www.fastlane.nsf.gov/a0/about/registration.htm. The Institution Administrator should register himself or herself as the FastLane Contact. The institution registration information will be available on Research.gov the next day.

 

Once you are registered as a FastLane or Research.gov user, you can log into Research.gov to access grant management services:

 

  1. Click on Log In , located in the upper right-hand corner of the site.

  2. You will be redirected to a page where you will enter your last name, NSF ID, and password and click Login.

 

Login As NSF User

 

NSF Visitor

The NSF Visitor account allows anyone to create a free Research.gov account, which can be used to personalize your Research.gov experience. Services that are publicly available, such as Research Spending & Results and Science, Engineering & Education Innovation (SEE Innovation) do not require an account to access. However, an NSF Visitor account allows you to submit videos/images to NSF via the Media Upload Form. Additionally, NSF Visitor account users can login using their Yahoo or Google accounts.

 

To register for and log in using an NSF Visitor account:

 

  1. Click on Log In, located in the upper right-hand corner of the site.

  2. Click on the Log In for NSF Visitors link from this page.

  3. Click on the Register Now link from the Visitor Log in page.

  4. On the Register for a Visitor Account page, create a user ID and password, as well as a secret question and answer for security purposes (in case you forget your password). Note: A valid email address is required in order to create a login. Entering additional information, such as your contact information, congressional district, and company/organization, is optional but will allow us to better identify information, news and events that may be of interest to you.

  5. Click Save at the bottom of the form to complete the registration process.

  6. To use your login, repeat Steps 1-2 and enter the user ID and password you created on the Visitor Log in page.

 

To login using your Google or Yahoo accounts:

 

  1. Click on Log In, located in the upper right-hand corner of the site.

  2. Click on the Log In for NSF Visitors link from this page.

  3. On this page, click on the link “You can also login using your existing Google or Yahoo! account.”

  4. On the next page select either the Yahoo or Google icon to login to Research.gov as a Visitor.

  5. On the next page, click the allow button and login using your Google or Yahoo credentials to finalize the login process.

 

Login As Visitor

 

NSF Staff

NSF Staff can log in using their NSF ID and password to access the NSF Research.gov Desktop. The Desktop is an online workspace for NSF staff to access the resources needed to support their program work. Note: You must either be on the NSF internal network or connected remotely via Access NSF to log in.

 

To log in as NSF Staff:

 

  1. Click on Log In, located in the upper right-hand corner of the site.

  2. Click on the Log In for NSF Staff link from this page.

  3. Log InEnter your NSF ID and password (if you have forgotten your ID or password, please contact the NSF Help Desk  at 703-292-HELP or Rgov@nsf.gov) in the appropriate fields.

  4. Click on the Log In button.

  5.  

 

Login As NSF Staff

 

InCommon User

NSF Users from InCommon member institutions can access grant management services from NSF using their organization-issued user ID and password. InCommon member organizations must partner with Research.gov in order to become members of Research.gov’s InCommon Integration. To register for the program, email Research.gov at feedback@research.gov.

 

If you are already an InCommon User, and your organization has joined Research.gov’s InCommon Integration, you can log into Research.gov to access grant management services using your organization-issued user ID and password:

 

  1. Click on Log In, located in the upper right-hand corner of the site.

  2. You will be redirected to a page where you select your organization and you will be taken to your organization’s login page.

  3. At your organization’s login page, login with your organization-issued user ID and password; you will then be transferred to Research.gov.

 

If this is your first time logging in as an InCommon user, please follow the following set of additional steps:

 

  1. Once you are logged in, click on the Activate Now link in the Account Activation section of Research.gov.

  2. Read the Rules of Behavior and click the Activate button.

  3. Enter your last name, NSF ID, and password in the appropriate fields and select submit.

  4. You will then receive a message stating that activation has been submitted successfully and you are successfully logged into Research.gov.

 

Login as an InCommon User



Research.gov Registration

Activate Your Login Account with an Agency

If you are a principal investigator/project director, once logged in you should activate/associate your account with other Research.gov partner agencies (if you log in with your NSF account, you are automatically associated with NSF). This one-time activation process will give you access to application status information for applications (proposals) submitted to the participating Research.gov partners.

 


Note: Institution Administrators and Sponsored Project Officers will automatically be associated with all Research.gov partner agencies so that they can access all proposals that have the same Data Universal Numbering System (DUNS) ID as their NSF registered organization.


 


Note: The user's organization must have a valid DUNS Number issued by Dun and Bradstreet and be registered in the Central Contractor Registry (CCR) in order to use Research.gov account-controlled services. To register in the CCR, go to http://www.ccr.gov. Please be advised that it takes approximately two business days to complete the registration process.


 

Activate Research.gov Partners and Manage Your Activations

Users are allowed to activate multiple agency accounts including other FastLane accounts with a single Research.gov profile. To activate additional accounts navigate to the My Profile link section of Research.gov (Figure 6). This link is available on the right-hand side of the Research.gov Home Page.

 

 

Figure 1 – My Profile Link - Research.gov Agency Activation

 

On the Profile Page users can add and edit your Agency Activations by clicking on Edit My Activations (Figure 7).

 

 

 

Figure 2 – Manage Your Profile and Account

 

Using the drop down box on the Edit My Activations Page (Figure 8) users can add additional Research.gov partner agencies.

 

 

Figure 3 – Add and Edit Your Agency Activation

View/Modify My Profile

Registered users can view their information on Research.gov.

 

Research.gov gives all registered users the ability to view their profile at any time by clicking the My Profile (Figure 1) link from the header. Users can also view their profile by clicking their name or "Guest" under the Research.gov header at the top of the homepage.

 

The " My Profile" (Figure 3) screen lists all of the activations a user has in the Research.gov system. The profile list includes the user's name and the following for each Research.gov activation:

 

 


Note: If a row in the Agency column is “ALL,” the user has the same role for All agencies using Research.gov.


 

User Account Management

The User Management Service provides a mechanism for Institution Administrators to manage user accounts associated with their institution. Only Institution Administrators have access to the User Management Service in Research.gov. Institution Administrators can perform the following functions with the User Management service:

 

·         Search For Users

·         Add A New User

·         Modify An Existing User

·         View A User Profile

 

Please note: Research.gov does not provide the ability to delete user accounts. Institution Administrators must login to FastLane to delete a user account. However, once the account has been deleted from FastLane, the deletion will be propagated to Research.gov. When a user's account is deleted in FastLane, all NSF Agency Activations for the user are removed from Research.gov. Partner Agency Activations are not deleted. This allows the deleted user to still login to Research.gov using their E-Auth account to check Partner Agency data.

Searching For Users

Institution Administrators can search for existing users in Research.gov by clicking the User Management link under the Administration tab from the top navigation.

 

 

Figure 4 – User Management

 

Users can be searched for by Last Name or by Institution. To search for a user by Last Name, enter the first few letters of the user's Last Name and click the Search button. You can also select an institution to limit the search to a particular institution. To search by institution, simply select an institution from the institution drop down list and click the Search button. This will return all of the users for the selected institution. To view all users for all institutions, click the View All button.

 

 

 

 

Figure 5 – User Management Search Results

Export Search Results to Excel

To export your results to Excel, select the CSV or Excel link from the Search Results page.

 

If the data in the spreadsheet does not display fully, expand the column to see remaining data.

  

Adding A New User

New users can be added in Research.gov by navigating to the User Management service and clicking the Add User button (Figure 6). Doing this will launch the new user entry form . New users added in Research.gov will also have access to the NSF FastLane system. Use the following steps to add a new user:

 

1.        Select an institution in which you would like to add the new user

2.        Select a role for the user. User roles include:

1.      Institution Administrator

2.      Sponsored Project Officer

3.     Principal Investigator

3.        Fill in the required fields (marked with an asterisk) and click the Submit button

For more information on User Roles, see the Research,gov/FastLane permission mapping table below.

 

 


Note: In order for a user to have the necessary roles for Federal Financial Report service, appropriate permissions must be assigned in FastLane. There are FastLane permissions that map to Research.gov’s Federal Functions Report Preparer (FFRPREP) and Federal Functional Report Certifier (FFRCERT) roles.


 

 

 

Figure 6 – Add User screen

 

After submitting the new user entry, a preview screen is provided that allows the user to verify all information is entered correctly. If all the information is correct click the Continue button to add the user. If any problem exists, click the Edit button to return to the "Add User" screen and correct the user information. After correcting the user information, repeat the submission process.

 

 

 

Figure 7 – Preview User Details page

 

Research.gov Role to FastLane Permission Mappings

Research.gov roles are used to give users access to the system. FastLane uses permissions to give users access to the system. Not all FastLane permissions are available in Research.gov. Changes to a user's role in Research.gov will be made in NSF's FastLane as well! The following table outlines the Research.gov Role to FastLane Permission mappings:

 

image014

 

Figure 8 – Research.gov Role to FastLane Permission mappings

 

Modifying A User

Much like the Add User functionality, an existing user account can be modified in Research.gov. Changes to a user's role in Research.gov will be made in NSF's FastLane as well!

 

The Research.gov User Management module gives Institution Administrators the ability to modify the profile of an existing user. Institution Administrators may edit the following user attributes:

 

 

To modify a user account, click on the User Management service on the left navigation bar. Perform the following steps to modify a user:

 

1.     Search for a user you would like to update

2.     Select the Modify link for the desired user

3.     Update the user's profile

4.     Click the Submit button

5.     Follow the screen prompts to continue updating the user’s account

 

 

 

Figure 9 – Modify User page

 

Viewing A User Profile

To view a user's profile perform the following actions:

 

1.     Search for a user you would like to view

2.     Select the View link for the desired user

 

 

 

Figure 10 – View User Profile page


Research.gov Roles

Below is a table outlining the views based on user roles.

 

Role

Definition

What you can see and/or access

Anonymous

Anybody who has typed in www.research.gov but not logged in

·         An overview of Research.gov (e.g., who we are, service offerings, partner agency information, event calendar, and news headlines)

·         Policy Library

·         Information on getting started and log in instructions

·         Research Spending & Results

Guest

A user who has logged in, but not activated their account with a partner agency.

 All of the anonymous content, plus:

·         Links and instructions for activating their account with partner agencies

SPO

A user who has logged in, activated their account, and been assigned the SPO role by their Institution Administrator.

All of the anonymous content, plus:

·          A “dashboard” or short list of their Organization’s recently submitted proposals and status

·         Letter of Authorization (NIFA only)

·         The ability to see all of the proposals associated with the SPO’s DUNS ID across all participating agencies

·         Links and instructions for activating another account with another agency

PI/PD

A user who has logged in, activated their account, and been assigned a PI/PD role by their Institution Administrator.

All of the anonymous content, plus:

·         A “dashboard” or short list of their recently submitted proposals and status

·         The ability to see all of their proposals and status

·         Panel summaries/ reviews (if applicable) and context statement

·         Links and instructions for activating another account with another agency

PI/SPO

A user who has logged in, activated their account, and been assigned the Institution Administrator role.

All of the anonymous content, plus:

·         A "dashboard" or short list of your Institution's submitted proposals that have an updated status in the past 180 days.

·         The ability to see all of your proposals and status. The list will default to those applications that have an updated status in the past 180 days. (Views may vary based on the proposal you are viewing. If you are the PI/PD of a proposal, you will have the PI/PD view, otherwise, you will have the SPO view for all remaining proposals.)

·         Letter of Authorization (NIFA only)

·         Links and instructions for activating another account with another agency (if applicable)

Institution Administrator

A user who has logged in, activated their account, and been assigned the Institution Administrator role.

All of the anonymous content, plus:

  • Link for User Management module to add or modify users

  • Link for Institution Management module in FastLane.

Institution Administrator/PI/PD

A user who has logged in, activated their account, and been assigned the Inst Admin and PI/PD role by their Institution Administrator

The user will have the same view as a PI. Refer to PI/PD role for additional information.

Institution Administrator/SPO

A user who has logged in, activated their account, and been assigned both the Inst Admin and SPO role based on their login

The user will have the same view as a SPO and the Institution Administrator. Refer to SPO role for additional information.

FFRPREP

A user who has logged in, activated their account, and been assigned Financial Functions permissions that map over to Research.gov’s FFR Preparer role

All of the anonymous content, plus:

  • A "dashboard" or summary of your institutions FFR status.

  • Links for viewing the FFR for any Quarter. Historical FFRs will be in read only mode

  • Ability to enter data in the FFR Attachment and FFR screens

  • Ability to enter Adjustments and Program Income

  • Ability to Forward to Preparer for Certification

  • Ability to view Advances/Reimbursements and Awards Purged

FFRCERT

A user who has logged in, activated their account, and been assigned Financial Functions permissions that map over to Research.gov’s FFR Certifier role

All of the anonymous content, plus:

  • A "dashboard" or summary of your institutions FFR status.

  • Links for viewing the FFR Attachment and FFR for any Quarter in read only mode

  • Ability to Reject a FFR and send back to Preparer for additional input

  • Ability to Certify and Submit the FFR to NSF

  • Ability to view Adjustments, Program Income, Awards Purged, Advances/Reimbursements, and Awards Purged

FFRPREP/FFRCERT

A user who has logged in, activated their account, and been assigned Financial Functions permissions that map over to Research.gov’s FFR Preparer and Certifier roles

All of the anonymous content, plus:

  • A "dashboard" or summary of your institutions FFR status

  • Links for viewing the FFR Attachment and FFR for any Quarter in read only mode

  • Ability to enter data in the FFR Attachment and FFR screens

  • Ability to view or enter Adjustments and Program Income

  • Ability to Forward to Preparer for Certification

  • Ability to Reject a FFR and send back to Preparer for additional input

  • Ability to Certify and Submit the FFR to NSF

  • Ability to view Awards Purged and Advances/Reimbursements

  • Ability to Reject a FFR and send back to Preparer for additional input

  • Ability to Certify and Submit the FFR to NSF

  • Ability to view Adjustments, Program Income, Awards Purged, Advances/Reimbursements, and Awards Purged

Any combination of roles including FFRPREP/FFRCERT

A user who has logged in, activated their account, and been assigned any combination of the Research.gov roles

All of the anonymous content, plus:

  • A "dashboard" or summary of your institutions FFR status

  • A “dashboard” of applicable services corresponding to the roles defined in the Research.gov Roles table (this table)

 

Create a Visitor Login Account

To sign up for a Visitor Login, please:

 

  1. Click on Log In, located in the upper right-hand corner of the site.

  2. Click on the Log In for NSF Visitors link from this page

  3. Click on the Registor Now link from the Visitor Log in page

  4. On the Register for a Visitor Account page (Figure 11), create a user ID and password, as well as a secret question and answer for security purposes (in case you forget your password). Note: A valid email address is required in order to create a login. Entering additional information, such as your contact information, congressional district, and company/organization, is optional but will allow us to better identify information, news and events that may be of interest to you.

  5. Click Save at the bottom of the form to complete the registration process.

     

    Figure 11 - Register for a Visitor Account Page

     

  6. To use your login, repeat Steps 1-2 and enter the User ID and Password you created on the Visitor Log in page.

 

 

 

 

 

 

 

 


Note: A valid email address is required in order to create a login. Additional information, such as your contact information, congressional district, and company/organization, is optional.


 

 

 

 

3. To use your login, go to the Research.gov preview site homepage and click on NSF Visitor from the login options. Then enter your user ID and password.

 

 

 

 

 

Log in as an NSF User

 

The NSF User Account gives applicants and awardees access to grants management services from NSF and its partner agencies to help them monitor proposal status, manage awards, and meet reporting requirements. In order to obtain an NSF User Account, your organization must be registered in NSF’s FastLane system. To request an NSF User Account from your registered organization, please contact your organization’s FastLane administrator. Please note, all FastLane users are automatically registered for NSF User Accounts in Research.gov and can login using their NSF (FastLane) user ID and password.

 

 

Log into Research.gov using your NSF User Account:

 

  1. Click on Log In, located in the upper right-hand corner of the site.

  2. Log In.

 

 

 

 

Figure 12 - Research.gov Homepage.

 

You will be redirected to a page where you will enter your last name, NSF ID, and password and click Login. 

 

 

Figure 13 - NSF User Login Page.

Log in as NSF Staff

NSF Staff can log into Research.gov using their NSF LAN ID and password to access the Research.gov Desktop and services. Please note: You must log in from the NSF Internal Network, Access NSF, or AccessWorkspace to access the Research.gov Desktop.

 


Note: If you have forgotten your ID or password, please contact the NSF Help Desk at 703-292-HELP.


 

To log in as NSF Staff:

 

 

  1. Click on Log In, located in the upper right-hand corner of the site.

  2. Click on the Log In for NSF Staff link from this page

     

    Figure 14 – Log in as NSF Staff

     

  3. Enter your NSF ID and password in the appropriate fields.

    Figure 15 – NSF Staff Log In page

  4. Click on the Log In button.

 

 

 

 

 

 

 




Conducting a Search on Research.gov

Research.gov allows you to use a robust keyword search to quickly find the information you are looking for. Easily target your search results by applying additional keywords or by searching within specific services or areas of the site.

 

To conduct a keyword search on Research.gov, type the keyword, a title, or description (use quotes “ ” around phrases) into the Search box located at the top right corner of all pages and click Search (Figure 1).

 

 

 

Figure 1 – Quick Keyword Search on the Research.gov Homepage

 

Once you have entered your search criteria, click on the magnifying glass in the Search box

The search results page will display all relevant search results page (Figure 2). You can further refine your search results by:

 


Note: You can sort your search results by Relevance (default), Title, or Date using the drop down box in the upper right-hand corner of the “Search Results” page.


 

 

 

Figure 2 – Refine Search Results Page


Project Reports

On March 18, 2013, NSF transitioned all project reporting from FastLane to Research.gov. This means that PIs/Co-PIs use Research.gov to meet all NSF project reporting requirements, including submission of final, annual and interim project reports and the Project Outcomes Report.

 

 

Reminder - Project Reports are not Cumulative: Final reports are not cumulative; they are considered the last annual report of the project, and should be written specifically for the most recently completed budget period.

 

 

For more information about Project Reporting at NSF, click here

The Grant Proposal Guide

Consult the Grant Proposal Guide (GPG), Part 1 of the Proposal and Award Policies and Procedures Guide (PAPP), for all of your questions on NSF policy regarding preparing project reports for NSF.

 

Note: These links takes you outside of Research.gov.

The Award & Administration Guide

Consult the Award & Administration Guide (AAG), for all your questions on NSF policy on awards. The AAG is Part 2 of the Proposal and Award Policies and Procedures Guide (PAPP).

 

 Note: These links take you outside of Research.gov.

Project Outcomes Report

Accessing Project Outcomes Report

Access the Project Outcomes Report by logging into Research.gov. There are multiple ways to navigate to the Project Outcomes Report tool on Research.gov. You can also access Research.gov through links provided in email notifications that you will receive for due and overdue reports.

Accessing Project Outcomes Report Directly on Research.gov

To access the Project Outcomes Report tool, log into Research.gov:
 

  1. Go to www.research.gov.

  2. Click on Log In, located in the upper right-hand corner of the Research.gov homepage.

     

     

     


     

    Figure 1 – Research.gov homepage

  3. On the NSF Login page, enter your Last Name, NSF ID, and Password and then click the “Log In” button.
     


    Note: To use this tool and certain other tools on Research.gov, both the user and his/her institution must be registered in NSF’s FastLane. If your organization is not registered in FastLane, the Institution Administrator should register him or herself as the FastLane Contact at https://www.fastlane.nsf.gov/a0/about/registration.htm. The institution registration information will be available on Research.gov the next day. Please refer to the “Get Started Now” page on Research.gov for more information on how to register.


     

     

    Figure 2 – NSF User Log in page

     

  4. Following login, you will see your Project Report Dashboard on the Research.gov Homepage. The Dashboard provides a snapshot of your total number of PORs, as well as the number of PORs you have Due, Overdue, Submitted, and Not Yet Due. The Dashboard is also where you will find your final, annual, and interim project reports. For directions on how to submit final, annual, and interim project reports, see that section of the help system.

Figure 3 – Project Reporting Dashboard

Viewing the Status of Your Project Outcomes Reports on Research.gov

  1. Once logged into Research.gov as a PI/Co-PI, you will be directed to the Project Reports Dashboard page where your Project Outcomes Report Dashboard displays the number and status of required reports. Statuses include:
     

    • Due

    • Overdue

    • Submitted

    • Not yet due

     

  2. Click on the “Project Outcomes Report” link provided on the Project Reporting  Dashboard to view, prepare, and submit reports.

 

Figure 4 – Project Reporting Dashboard

 

 

Preparing and Submitting Your Report

Preparing Your Report

To prepare your report:
 

  1. Click on the Project Outcomes Report link provided on the Project Reporting Dashboard of your Research.gov Homepage to view, prepare, and submit reports.

     

  2. Select the report you would like to complete.

     

    Figure 5 – Project Reports

     

     

  3. Complete your report in the text editing box. Your report must be between 200 and 800 words.

 

Figure 6 – Project Outcomes Report

 

Adding Images to Your Report

To add images to your report:
 

  1. Click the “Add an Image” button on the Project Outcomes Report editing page to add images to your report.

 

Figure 7 – Add an Image

 

  1. Click Choose File to find and select the image you would like to upload. Your image should be:
     

·        Oriented as landscape (width is greater than height)

·        Less than 8MB

·        In one of the following file formats: JPG, JPEG, GIF, BMP, PNG, TIFF

 

Figure 8 – Add Image page

 

  1. Complete the required information include an image title, caption (up to 300 characters), and credit.
     


Note: You must have permission to use the images you upload.


 

  1. Check the Primary Image box if you would like this image to be the main image posted with your report.

 


Note: If there are no current images associated with your report, this box will not appear and the image will automatically be made the primary image. 


 

Figure 9 – Primary Image checkbox

 

  1. Select the copyright designation of your image and check the copyright release box.

 


Explanation of Copyright Release:

By checking the “Copyright Release” box, I verify that I own the copyright to the uploaded images or I have a license to use the images and allow others to use them. I agree to indemnify the federal government against any loss or damages arising out of a copyright infringement action regarding the use of the uploaded images. I certify that I grant the National Science Foundation (NSF) permission to use and distribute my multimedia material submitted herewith on a royalty-free basis for news, educational and public-information purposes at NSF’s discretion. Such uses include, but are not limited to, posting the material on the NSF Multimedia Gallery website (thereby making it generally available to such outlets as news organizations, universities, teachers and the general public) and distributing the material to other websites for educational and/or informational purposes. The copyright owner keeps the copyright on the material.

 

Definition of Terms

The following website is helpful in understanding copyright terms in addition to the definitions below:

·         http://stockphotolicense.com/faq

 

Copyrighted: Under the copyright law, the author/creator of the multimedia is the copyright owner unless there is a written agreement by which the author/creator assigns the copyright to another person or entity, such as a publisher. In cases of works made for hire, the employer or commissioning party is considered to be the author. For more information about copyright see the U.S. Copyright Office website:

·         http://www.copyright.gov

 

Public Domain: Multimedia in the public domain are those whose intellectual property rights have expired, been forfeited, or are inapplicable. Multimedia of the United States Government and various other governments are excluded from copyright law and may therefore be considered to be in the public domain in their respective countries. Multimedia in the public domain may be used freely without permission. For more information about Public Domain see the following websites:

·         http://www.publicdomainsherpa.com/definition-of-public-domain.html

·         http://en.wikipedia.org/wiki/Public_domain

 

Creative Commons: Creative Commons licenses enable copyright owners to state specifically how others may use their multimedia. Some Creative Commons licenses, for example, permit others to copy, make derivative works or adaptations, or to distribute the multimedia, under specific conditions, such as requiring attribution (credit). See the terms of the license for credit requirements and restrictions. For more information about Creative Commons and types of licenses see the following website:

·         http://creativecommons.org/

 

Royalty-free (restricted use – cannot be shared): This category refers to royalty-free multimedia that someone pays to use. The buyer may reuse the multimedia without additional payment, but may not share it with others.

 

Royalty-free (unrestricted use): This category refers to multimedia from free royalty-free sites that anyone may use, as long as the terms of use on the site are followed.

For more information about royalty-free multimedia see the following website:

·         http://stockphotolicense.com/faq

 

Copyright owner is an institution with an existing agreement allowing use by NSF: Some institutions have given NSF “blanket permission” to use specific kinds of multimedia. Please check with your Public Information Officer (PIO) to see whether your multimedia is covered by such an agreement.


 

Figure 10 – POR Copyright Release

 

 

  1. Click Save to add the image to your report.

  2. To preview your image, select Preview under the image you would like to view.

     

    Figure 11 – POR Image options

     

  3. To edit your image’s caption or credit, select Edit under the image you would like to revise, edit the necessary information, and select Save.

     

    Figure 12 – POR Edit Image

     

     

     

  4. To delete your image, select Delete under the image. You will be asked to confirm that you wish to delete the image.

 

Figure 13 – POR Delete Image

 

Saving and Returning to Your Report, Later

To save your report:
 

  1. Click Save at the bottom of the report editing page.

 

Figure 14 – Save Project Outcomes Report

 

 

To return to your report:
 

If you have logged out of Research.gov, log into Research.gov then log into the Project Reporting system (for instructions, refer to instructions for accessing your report).

 

  1. Select Create/Edit Report for the report you would like to continue editing. You will be directed to your saved report.

 

 

 

Figure 15 – Project Reports

 

Previewing Your Report

To preview your report:
 

  1. Click Preview Report on the report editing page.

     

    Figure 16 – Preview report

     

  2. You will see a preview of your report and images. Click Close Preview to close the preview window.

 

Submitting Your Report

To submit your report:
 

  1. Click Save and Submit at the bottom of the report editing page.

 

Figure 17 – Save and Submit report

 

 

  1. You will see a confirmation screen notifying you that your report has been successfully submitted. Additionally, you will receive an email confirming your report submission.

 


Note: Once your report has been submitted, you have 30 days to edit your report. To view your report after submission, follow the instructions outlined for returning to your report. Following submission, your report will be available on your award’s detail page in the Research Spending & Results service on Research.gov


 

Figure 18 – POR Submission Confirmation

Editing Your Submitted Report

To edit your submitted report during the 30 day editing period, refer to the instructions above for accessing your report, editing a saved report, and submitting your report.

 

Adding an Addendum to Your Report

Creating a Report Addendum

 

To create an addendum:
 

  1. Return to Research.gov and follow the steps for accessing the Project Outcomes Report to view a list of your reports.

  2. Click the link to Create/Edit Report for the report you would like add addendum to.

  3. You will be directed to your report’s page.

  4. Click the “Add Addendum” button.
     

    Figure 19 – POR Disclaimer and Add Addendum

      

     

  5. You can enter the addendum text in the text editor. Your addendum can be up to 800 words.

 

Figure 20 – POR Addendum Text Editor

 

Adding Images to Your Addendum

You can add up to six images with each addendum you create. To add images to your addendum, refer to the instructions on how to add images to your report.

 

Saving and Returning to Your Addendum Later

You can save your addendum and return later to complete and submit it. To save and return to your addendum, refer to the instructions on how to save and return to your report.

 

Previewing Your Report Addendum

To preview your addendum:
 

  1. Click Preview at the bottom of the addendum editing page.

 

Figure 21 – Preview Addendum

 

 

  1. You will see a preview of your report with addenda and images. Click Close Preview to close the preview window.

 

Submitting Your Report Addendum

When you are satisfied with the content of your addendum, you can submit it by clicking the "Save and Submit” button.

 


Note: Once submitted, addenda cannot be edited. Following submission addenda will be available along with your report through the Research Spending & Results service on Research.gov the next day.


 

Figure 22 – Save & Submit Addendum

Viewing Your Submitted Report

Viewing Submitted Reports through Research Spending & Results on Research.gov

Once your Project Outcomes Report is submitted, it is made available to the public through Research.gov’s Research Spending & Results service. The public will access your report by completing a search in Research Spending & Results. To view Project Outcomes Reports:
 

  1. Go to www.research.gov.

  2. Click on the “Search Awards” link under NSF Award Highlights or click on the Research Spending & Results link from the footer.

  1. On the Research Spending & Results search page, enter awardee or award information text, obligated funds amount, project director or PI/Co-PI name, award date range, and indicate whether you are looking for Recovery Act Awards, then click the “Search” button.

 

 

 

Figure 23 – Research Spending & Results

 

.

  1. On the search results page, click the Award ID number for the award in which you are interested in viewing.

 

 

 

Figure 24 – Search results in Research Spending & Results

 

  1. This will direct you to the Research Spending & Results Award Detail page. Scroll down to the final section of the page to view the submitted Project Outcomes Report, including associated images and addenda.


Note: Visitors to Research.gov are not required to log in to view Project Outcomes Reports through the Research Spending & Results service.


 

 

 

Figure 25 – POR content in RS&R Search results

 

Annual, Final, and Interim Project Reports

On March 18, 2013, NSF transitioned all project reporting from FastLane to Research.gov. This means that PIs/Co-PIs will now use Research.gov to meet all NSF project reporting requirements, including submission of final, annual and interim project reports and the Project Outcomes Report.

 

The new project reporting service in Research.gov meets the federal government’s requirement that research agencies implement a reporting format for research and research-related projects called the Research Performance Progress Report (RPPR). The RPPR is the result of a government-wide effort to create greater consistency in the administration of federal research awards by streamlining and standardizing reporting formats.

 

Reminder - Project Reports are not Cumulative: Final reports are not cumulative; they are considered the last annual report of the project, and should be written specifically for the most recently completed budget period.

 

 

For more information about Project Reporting at NSF, click here

Accessing the Project Report Dashboard

Accessing Final, Annual, and Interim Project Reports

Access your annual, final, and interim project reports by logging into Research.gov. Additionally, you will receive email notifications of due and overdue reports that provide links to Research.gov.

To access the Project Report Dashboard, log into Research.gov:
 

  1. Go to www.research.gov.

  2. Click on Log In, located in the upper right-hand corner of the Research.gov homepage.

     


    Figure 26 – NSF User Log In page

  3. On the NSF Login page, enter your Last Name, NSF ID, and password and then click the “Log In” button.
     


Note: To use this tool and certain other tools on Research.gov, both the user and his/her institution must be registered in NSF’s FastLane. If your organization is not registered in FastLane, the Institution Administrator should register him or herself as the FastLane Contact at https://www.fastlane.nsf.gov/a0/about/registration.htm. The institution registration information will be available on Research.gov the next day. Please refer to the “Get Started Now” page on Research.gov for more information on how to register.




 

 

Figure 27 – NSF User Log In page

 

  1. Following login, you will see your Project Reporting Dashboard on the Research.gov Homepage. The Dashboard provides access to your annual, final, interim and Project Outcomes reports. You will also be able to view the number of POR reports you have Due, Overdue, Submitted, and Not Yet Due.

 

Figure 28 – Project Reporting Dashboard

 

 

How Do I Prepare and Submit a Project Report?

Once logged on to Research.gov, you will see the My Desktop page with the Project Reporting Dashboard. Now follow these steps to prepare and submit a report:

 

1. Click on the Annual, Final and Interim Project Report link provided on the Project Reporting Dashboard to prepare reports.


 

Note: Only PIs and co-PIs can prepare and submit a project report.


 

 

 

 

The tabs on the Project Report Page, as seen in the image below, will show you the status of your project reports that are due or overdue; reports that are due in less than 12 months; and all of your awards.

 

 

 

 

Figure 29 – Project Reports Landing Page

 

2. Click the Create/Edit link under the Action column for the award to create or edit an Annual or Final project report.

 



 

 

 

Figure 30 – Privacy Act and Public Burden Statement

 

3. Read the Privacy Act and Public Burden Statement, and then click Continue (Figure 30).

Figure 31 – Report Summary page

 

Next, you will be brought to the Report Summary page (Figure 31) which provides award information and progress/status of your report. Below the Report Summary page, you will see the Report Content.


Note: The default status of the Participants section will be ‘Started’ because the PI and co-PI (s) are included as project participants by default. You must visit the Participants tab and fill out the remaining required fields for each PI and co-PI(s) and include data for any additional project participants before the section is completed.


 

Figure 32 – Cover Tab

 

Note: Pre-populated information about your award can be found on the Cover tab.

 

4. Click Next Section or the Accomplishments tab to continue.

 

 

Figure 33 – Accomplishments tab

 

You will shift to the Accomplishments tab.

 

5. Fill out all required information and click Save/Next Section or the Products tab to continue. Within the Accomplishments tab, you will fill out text fields with information such as major goals, objectives, results, etc.


Note: If needed, you can save the report and come back to it at any time.

 

Note: The system session times out after 60 minutes so be sure to save frequently. A warning will be displayed 5 minutes before the timeout.


 

6. To complete the Accomplishments tab, you must either fill out all required text boxes or click Nothing to Report. You also have the option to upload PDF files in support of the Accomplishments section.

 


Note: If you have previously submitted an Annual Report for the award through Research.gov and it is Approved, then the major goals will be pre-populated with information from that previously approved Annual Report. Please review this information and edit the response as necessary.

 

Note: The text boxes have a maximum limit of 8000 characters. When more than 8000 characters are entered, the character counter turns red and shows a negative number to indicate that the maximum limit has been exceeded.

 

Note: If you have an image that you’d like to upload with your report, you will first need to convert it to PDF, save the file, and then upload it to this section of the report.

 

Note: Nothing to Report can only be selected as a response if you delete any existing information in the field. Conversely, you cannot enter information in a field if Nothing to Report is checked.


 

 

 

 

7. Next, you will shift to the Products tab. Fill out all required information and click Save/Next Section or the Participants/Organizations tab to continue. Also, within the Products tab, list any products resulting from the project during the reporting period. Once again, you have the option of uploading PDF files in support of this section.

 

For detailed instructions on entering products, refer to the section How to add Products to your Project Report.

Figure 35 – Products Tab

 

8. Next, you will shift to the Participants/Organizations tab. Fill out all required information and click Save/Next Section or the Impact tab to continue. You will now go to the Impact tab.

 

 

 

 

Figure 36 – Participants/Organizations tab

 

Remember to include additional participants or other collaborating organizations.

 


Note: Your name(s) (PI and co-PIs) will be pre-populated as a participant. You must select View/Edit for ALL pre-populated names and fill out all required information to complete this tab.


 

 

 

 

Figure 37 – Impact tab

 

9. To complete this tab, you must either fill out all required text boxes or click Nothing to Report. Then click Save/Continue. Remember to explain the impact of the project during the reporting period.

 

You now will go to the Changes/Problems tab.

 

 

 

Figure 38 – Changes/Problems Tab

 

10. To complete the tab, you must either fill out all required text boxes or click Nothing to Report. Within the Changes/Problems tab, describe any changes or problems that occurred on the project during the reporting period.


Note: If an award has a Special Reporting Requirement as described in the solicitation, a seventh tab will appear next to the Changes/Problems Tab. The Special Requirements tab allows the user to fill out text, and provides the ability to upload a PDF file.


 

When all sections are fully complete, the Progress Indicator will be full, and all sections will be marked Complete. At this point, a window will appear that will allow the report to be previewed or submitted. Also, when the report is Complete, the Submit Report link in the Available Actions box at the top of your page will be enabled. Either link can be used to submit the report.

 

 

 

 

Figure 39 – Preview Report links

 

If you would like to print the report, select Preview Report then print.

 

11. To complete the report, click submit.


Note: Requirements will vary for Interim Project Reports. There will also be no Progress Indicator included with interim reports.


 

12. Once you click to submit the report, review the checklist to ensure everything is complete. Then click Continue.

 

Figure 40 – Submission Checklist

 

13. Certify the report by checking the box, and click Submit Report. Upon submission of the report, the Program Officer (PO), PI and co-PI, and Sponsored Programs Officers will be notified via email of the report submission. Project participants, other than the PI and co-PI(s), will also receive an email with a request to provide their demographic information. Instructions will be included in the email.

 

 

Figure 41 – Report Certification page 

 

What are Special Reporting Requirements?

The Special Requirements tab displays on the report creation page only if the solicitation cited special reporting requirements. Below is an example of the Special Reporting Requirements tab you will see on your project report. For instructions on how to get to this screen, see the How to Submit a Final, Annual or Interim Project Report section of this online help.

 

 

 

 

Figure 42 – Special Requirements tab

Viewing Reporting Requirements for an Annual, Final, or Interim Project Report

1. Login to Research.gov. On the My Desktop page, click on the Annual, Final and Interim Report Link on the Project Reporting Dashboard.

 

Figure 43 – Project Reporting Dashboard

 

2. Click on the Award Number for which you want to see the Reporting Requirements. If you don’t see anything in the Reports Due tab, select the All Awards tab to get a listing of all of your awards.

 

 

 

Figure 44 – Project Reports Landing Page

 

You will now see the Reporting Requirements for the Award you selected.

 

 

 

 

 Figure 45 – Reporting Requirements

 

How Do I Attach a PDF to my Project Report?

You can attach files within three different tabs of your Project Report: the Accomplishments tab, the Products tab, and the Special Requirements tab.

 


Note: The Special Requirements tab will only be displayed if your award has a predetermined Special Reporting Requirement.


 

 

 

 

1. To upload a PDF, click the Browse button and select a file. You may upload up to four PDFs with a maximum size of 5 MB each for the Accomplishments or Products tab. The Special Requirements tab will accept four PDF files with a maximum size of 10 MB each.

 

 

Figure 46 – Add supporting files

 

2. Enter a PDF description and click the Upload File button to attach the PDF.

 

 

To remove your PDF file, click the Remove link shown above.

Figure 47 – Remove supporting files

How Do I View a PDF attachment?

To view a PDF attachment within a project report, complete the following steps:

1. Click Preview Report in the Available Actions box at the top of your page. Scroll to the section where the PDF was uploaded.

2. Click the Download link, and a dialog box will be displayed.

3. Select Open to view the PDF.

 


Note: The instructions in this section only apply for viewing uploaded PDFs of reports that were submitted through Research.gov. For reports submitted through FastLane, all attachments will be viewable when you click Preview Report in the Available Actions box.


 

 

Figure 48 – Download supporting files

How Do I Check the Completeness of a Report?

To check the completeness of your project report, you can click the Check Report Completeness link in the Available Actions box at the top of your page.

 

Figure 49 – Available Actions box

 

You can also view the Progress Indicator bar located in the Report Summary of your report. The list of tabs next to the progress indicator shows what sections are complete, started, and not started.

Below is example of the Progress Indicator Bar for a completed project report.

 


Note: When the report is complete, the Check Report Completeness link in the Available Actions box will be disabled, and the Submit Report link will be enabled. The Check Report Completeness link is only available for Annual and Final Project Reports. It is not available for Interim Project Reports.


 

Figure 50 – Progress Summary

 

After clicking the Check Report Completeness link in the Available Actions box, you will see a detailed list of information that is required to complete and submit the report.

Figure 51 – Check Report Completeness Page

How Do I Recall a Submitted Report?

If you need to recall a submitted report, follow these directions:

 

1. Go to the Project Reports Due tab (or Reports Due < 12 Months tab if your report is not in the Due tab), and locate the award for which you want to recall a report. Then click the Recall link located under the Action column.

Figure 52 – Recall a report

 

2. Next, click the Recall Report button to completely recall your report. Once you recall the report, the co-PI(s) and PO will be notified that the report has been recalled.

How Do I Review Past Report Submissions?

To review project reports previously submitted in FastLane or in Research.gov complete the following:

 

1. Go to the Reports Due, Reports Due < 12 Months, or the All Awards tab.

2. Click the Award Number link. 

3. To view a specific award, click the Award Number.

4. Then click the View link under the Action column to view the report.

Figure 53 – View a Report


Note: FastLane submitted reports will be in PDF format and Research.gov submitted reports will be in HTML format.


 

 

How Do I View Comments on a Report Returned to PI?

If your Program Office returns a submitted report to you, you will see your report in the Reports Due tab of the Project Report Dashboard with a status of Returned. To view the Program Officer’s comments to your report, follow these steps:

 

1. Click on the Create/Edit link under the Action column.

 

Figure 54 – Returned Report

 

 

2. Next, click the Review the Comments link provided in the Report Summary. Note: The Report Summary is also where you have the option to Re-Submit returned reports.

 

Figure 55 – Report Summary with Review Comments link

 

3. You will now be able to review your report comments.

Figure 56 – Review the comments

How Do I Add a New Participant?

 

To add a participant to your project report, complete the following steps:

1. Click the Participants/Organizations tab and then click the Add a New Participant button.

 

 

 

Figure 57 – Add new Participant button on Participants/Organizations tab

 

2. Next you will fill out the participant’s information. Note: All fields are mandatory.

 

 

 

 

Figure 58 – Save a new participant

 

On the participant screen you will need to provide information about project participants who have worked at least one month per year during the reporting period, regardless of the source of compensation.

 

3. Once you have completed providing the participant information, click the Save Entry button at the bottom of your screen.

How Do I Delete a Participant?

To delete a participant, complete the following steps:

 

1. Click the Delete link located in the Action column next to the participant you want to delete.

Figure 59 – Delete a participant


Note: Participants with the PI or co-PI role cannot be added or deleted in Research.gov. They must be added or deleted using FastLane’s What People Have Worked on the Project screen.


2. Click the Save button.

 

 

 

 

How Do I Add Demographic Information for a Participant?

In Research.gov you do not need to enter demographic information for your project’s participants; instead, Research.gov will send an automated email to each participant and ask that they complete their own demographic information. The system will send an email to each participant who has contributed more than 160 hours to the project and is listed on the project report. This email will have instructions on how to provide/update their demographic information.

 

What Is Demographic Information?

 

If you are a participant who has worked more than 160 hours on a project we ask that you also supply demographic information. Individuals will receive an email with instructions on how to supply the demographic information.

 

Demographic information includes:

• Gender Values:

– Male

– Female

• Ethnicity definition

– Hispanic or Latino, for a person of Mexican, Puerto Rican, Cuban, South or Central American, or other Spanish culture of origin, regardless of race

– Not-Hispanic or not-Latino

• Race definition

– American Indian or Alaska Native. A person having origins in any of the original peoples of North and South America (including Central America) and who maintains tribal affiliation or community attachment

– Asian. A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam

– Black or African-American. A person having origins in any of the black racial groups of Africa.

– Native Hawaiian or Other Pacific Islander. A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands

– White. A person having origins in any of the original peoples of Europe, the Middle East, or North Africa

• Disability Status values:

– Yes (check any of the following that apply)

·         Deaf or serious difficulty hearing

·         Blind or serious difficulty seeing even when wearing glasses

·         Serious difficulty walking or climbing stairs

·         Other serious disability related to a physical, mental, or emotional condition

– No 

 

Submitting demographic information is voluntary. You will suffer no adverse consequences if you choose not to submit it.

Why Does NSF Need Demographic Information?

We use the demographic information to generate statistics that help us:

• Evaluate outputs and outcomes of the programs that taxpayers support through NSF

• Report to Congress as required on NSF programs and their results and outcomes

• Gauge whether our programs and other opportunities in science and technology are fairly reaching and benefiting everyone regardless of demographic category

• Ensure that those in under-represented groups have the same knowledge of and access to programs, meetings, vacancies, and other research and educational opportunities as everyone else

• Assess involvement of international investigators or students in work we support

 

Your information helps assure the statistical validity of our data.

How Do I Add a Partner Organization?

To add a partner organization to your Project Report, complete the following steps:

 

1. Go to the Participants/Organizations tab.

2. Click the Add New Organization button.

3. Next, fill out the required fields and describe the partner organization that has been involved with the project

4. Click the Save Entry button to add the partner organization to your report.

 

 

Figure 60 – Add a new organization

 

 

 

 

Note: If needed, you can delete the partner organization by clicking the Delete link.

What Are Partner Organizations?

A partner organization is one that is outside your own organization that contributes to your project. Partner organizations could be academic institutions, nonprofits, industrial or commercial firms, state or local governments, schools or school systems, or other organizations.

 

Activities of partner organizations might be:

• Providing financial or in-kind support

• Supplying facilities or equipment

• Collaborating in the research

• Exchanging personnel

 

Listing your partner organizations helps us gauge and report our performance in promoting partnerships. NSF’s ambitious goals for the country’s science and technology base cannot be met with NSF resources alone. That is why we strongly encourage working in partnership with other public and private organizations engaged in science, engineering, and education. We also seek partnerships across national boundaries, working with comparable organizations in other countries wherever possible.

 

How to add Products to your Project Report

To add a Product to your project report, complete the following steps

1. Go to the Product tab within your report.

2. Click on the Add Product button if you wish to add a product or select Nothing to Report.

 

 

 

 

Figure 61 – Add a product

 

3. If you wish to add a supporting file, use the Browse button to locate a PDF file, enter a required product description

4. Click the Upload File button.

How to Add a Product via BibTeX file upload

1. Go to the Product tab within your report.

2. Click the Add Product(s) link.

 

 

 

3. Click on the Upload Products link

4. Use the Browse button to locate a BibTeX file

5.Click the Upload File button.

6. Once the products have been uploaded, they will be displayed in a table format.


Note: This list of products is for your review. The products have not yet been added to the report at this point.


 

7. Review the list of uploaded products from your file and uncheck any products that you do not want added to the project report. By default, all products that contain required fields and are supported by Research.gov are checked.

 


Note: NSF currently supports the following BibTeX Entry Types: Article, Book, Booklet, InBook, InCollection, Mastersthesis, PHDThesis, Conference, Proceedings, and InProceedings. For detailed information on which fields NSF requires, please review the table below.

 

BibTeX Entry Type

BibTeX Required Fields

Project Report Product Type

Project Report Required Fields

Article

·   author

·   title

·   journal

·   year

Journals

·   Author(s)

·   Title

·   Journal

·   Year, if Status of Publication is “Published”

Book

·   author

·   title

·   year

Books

·   Author(s)

·   Title

·   Year, if Status of Publication is “Published”

Booklet

·   author

·   title

·   year

Books

·   Author(s)

·   Title

·   Year, if Status of Publication is “Published”

InBook

·   title

·   author

·   booktitle

·   year

Book Chapters

·   Chapter Title

·   Author(s)

·   Book Title

·   Year, if Status of Publication is “Published”

InCollection

·   title

·   author

·   booktitle

·   year

Book Chapters

·   Chapter Title

·   Author(s)

·   Book Title

·   Year, if Status of Publication is “Published”

Mastersthesis

·   title

·   author

·   school

·   year

Thesis/Dissertation

·   Title

·   Author(s)

·   Institution

·   Year

PHDThesis

·   title

·   author

·   school

·   year

Thesis/Dissertation

·   Title

·   Author(s)

·   Institution

·   Year

Conference

·   author

·   title

·   booktitle or journal

·   address

·   year

Conference Papers and Presentations

·   Author(s)

·   Paper Title

·   Conference Name

·   Conference Location

·   Year (if Status of Publication is “Published”

Proceedings

·   author

·   title

·   booktitle or journal

·   address

·   year

Conference Papers and Presentations

·   Author(s)

·   Paper Title

·   Conference Name

·   Conference Location

·   Year (if Status of Publication is “Published”

InProceedings

·   author

·   title

·   booktitle or journal

·   address

·   year

Conference Papers and Presentations

·   Author(s)

·   Paper Title

·   Conference Name

·   Conference Location

·   Year (if Status of Publication is “Published”

 

 

Note: Products that have a red X in the “Add to Report” column, cannot be added to the project report because either the required information is missing or the product type is not yet supported by Research.gov

 

Note: The list of products on this page is temporary and you will not be able to return to this list after products have been added to the Project Report.  If the import function must be used again to import additional products, you should only add to the report products that were not previously added, to avoid duplicate entries.


8. You are required to confirm the publication status and acknowledge federal support. Optionally, enter publication identification information and whether or not the product was peer reviewed,

9. Click the “Add to Report” button to save these products into the Project Report. The main products screen will be displayed.

10. To view the added products in detail and further edit them, click the Add/Edit link for the corresponding product type. 

Adding Publications/Products

List the major publications resulting from the project in articles or papers in scientific, technical, or professional journals.

 

Only list the major publications of your work. We are looking to evaluate not the number of publications, but rather what the publications demonstrate about the excellence and significance of the research.

 

How to Add a Publication/Product Manually

 

If you are manually adding apublication, you will have the option to choose from the following publication categories:

 

 

To add a Publication to your project report manually, complete the following steps:

1. Go to the Products tab within your report.

2. Click the Add Product(s) link.

3. Select the product type you want to add and click on Go

4. Fill out the required fields

5. Then click Save Entry to complete this task.

 

 

How to Edit Products in your Project Report

To edit a product in your project report, complete the following steps:

  1. Go to the Products tab within your report.

  2. Click the Edit Details link for the appropriate Product option.


     

    Figure 62 – Edit a product

  3. Edit the appropriate Product fields.   

  4. Then click Save Entry to complete this task.

How Do I View a Project Report as an SPO?

As a Sponsored Project Officer, or SPO, you will need to view project reports submitted by your PIs. To view awards, complete the following steps:

1. Navigate to the Project Reporting Dashboard.

2. Click the award number of the report you would like to review.

3. Click the View link next to the project report you would like to review.

 

 

 

Figure 63 – View a project report as a SPO

 

After clicking View, the report will open up as an HTML or PDF File.

 

How Do I Search for a Report as an SPO?

As a Sponsored Project Officer, you will need to view project reports submitted by your PIs. To search for awards, complete the following steps:

1. Navigate to the Report Search tab.

2. Enter relevant criteria for the report(s) that you would like to review.

3. Click the Search button on the bottom of the page.

 

 


Figure 64 – Report Search


Financial Services on Research.gov

Financial Users must now log into Research.gov to access the following Financial Services: Cash Requests, Cash Request History, Grantee EFT Update and Grantee EFT Update History.

 

To access financial services via Research.gov, please follow these steps:

 

  1. Go to www.research.gov.

  2. Click on Log In, located in the upper right-hand corner of the Research.gov homepage.

     

    Figure 1 – Research.gov homepage

     

  3. On the NSF Login page, enter your Last Name, NSF ID, and Password and then click the “Log In” button.

     



     

     

     

     

    Figure 2 – NSF User Log In page

     

  4. Access Financial Services by clicking the “Financial Functions” link located under the Manage Financials menu on the top navigation . This will allow you to access Cash Requests, Cash Request History, Grantee EFT Update and grantee EFT Update History.

 

 

 

 

Award Cash Management Service (ACM$) 

The Award Cash Management $ervice (ACM$) is a new approach to award payments and post-award financial processes which will transition financial processing of award payments from the current “pooling” method to a “grant-by-grant” method. This will require the submission of award level payment amounts each time funds are requested.

How Do I Administer User Access?

Your organization can administer user access using the NSF FastLane system. Before you can access ACM$, you must become a Financial Function User (FFU). Becoming an FFU involves three steps:

 

  1. A Sponsored Project Office (SPO) representative in your organization—with permissions to Add, Modify, and Delete users and/or Change users and to Initialize/Change passwords—gives an individual in your organization the Financial Administrator permission. The Financial Administrator is usually a member of your organization’s Finance Office, such as the Controller or Deputy Controller. (If necessary, the SPO can also be the Financial Administrator.)

  2. The Financial Administrator gives permissions to one or more of your organization’s authorized FastLane users to perform financial functions. An individual with these functions is a Financial Functions User. (If necessary, the Financial Administrator can also be a Financial Functions User.)

  3. The Financial Functions User(s) conducts the financial functions with NSF on behalf of your organization for ACM$ Preparer, ACM$ Certifier, or ACM$ Financial Representative.

 


Note: An organization can have one FFU be both a Preparer and Certifier functions (see below).


image184

 

Figure 3 - Financial Permissions Page ACM$ Permissions highlighted

I Am A New NSF Awardee. How Do I access ACM$?

To conduct financial activities with the National Science Foundation (NSF), you must be assigned Financial Functions User (FFU) permissions through FastLane. FFU permissions are assigned by your organization’s Financial Administrator. Once you are a Financial Functions User (FFU), you can conduct one or more of the following activities:

 

For instructions on accessing ACM$ as a new NSF awardee, please click here.

How Do I Access ACM$

Financial users must first login to Research.gov to access ACM$. Please complete the following steps to login and access Award Cash Management $ervice (ACM$):

 

  1. Go to www.research.gov.

  2. Click on Log In, located in the upper right-hand corner of the Research.gov homepage.

     

    Figure 4 – Research.gov homepage

     

  3. On the NSF Login page, enter your Last Name, NSF ID, and Password and then click the “Log In” button.

 



 

 

 

 

Figure 5 – NSF User Log In page

 

4.     Access ACM$ by clicking the “ACM$ (Award Cash Management $ervice)” link located under the Manage Financials menu on the top navigation .

 

 

5.     If you are currently associated with more than one organization, you will see the following screen after clicking the “Award Cash Management $ervice” link. Click on the name of the organization for which you would like to see information.


Note: If you are only associated with one organization, you will be taken directly to the homepage for that organization.


 

 

Figure 6 - ACM$ Home Page with Organization List

 

6.     You will now be on the ACM$ homepage for your organization. The Organization Summary page will allow you to submit a new transaction, search for transaction or award, and display items that require your immediate attention. You will also be able to navigate in ACM$ using the left-hand navigation menu.

 

 

Figure 7 - ACM$ Organization Home Page

 

How Do I Search for Payment Transactions and Awards?

To search for payment transactions and awards:

  1. Login to Research.gov as an NSF User and access the ACM$ homepage. You will have the option to search for payment transactions and awards. You can complete a quick search for a transaction by entering the transaction ID, disbursement number, or selecting a transaction status from the drop down menu and clicking “Search.” You can complete a quick search for an award by entering the Federal award ID and clicking “Search.”

 

 

Figure 8 - Search for Transaction or award

 

  1. The results will be displayed or you will receive a message of no results found.

  2. You can sort the results by selecting a heading from the search results.


Note: ACM$ will never display more than 2,000 search results. You can also perform an advanced search for an award or transaction by clicking the “Advanced Award Search” or “Advanced Transaction Search” link under Search for Transaction or Award (see below).


  1. Enter the requested search criteria into the fields and select “Search.”

  2. You can sort the results by selecting a heading from the search results. Also, you can export the search results by clicking the XLS, XLSX or PDF links.

 

 

Figure 9 - Advanced Transaction Search

 

 

Figure 10 - Advanced Award Search


Note: If you search for an award, you can see the award details by clicking the Federal Award ID. If you search for a transaction you can see the transaction details by clicking on Transaction ID.


How Do I View Award Details?

To view award details, complete the following steps:

  1. Search for an award via the ACM$ homepage quick search or through advanced award search, and you will be provided with a results screen. You can also click on an award ID from the Payments tab of a payment transaction.

  2. Select the hyperlinked number under the Federal Award ID column for the award you wish to view.

 

 

Figure 11 - Search Results page

 

  1. The Awards Detail page will be displayed. If you would like to see the award abstract, select the hyperlinked Federal Awards ID number under Award Information.

 

 

Figure 12 - Awards Details page

 

How Do I View an award's Amendment/Split Details?

To view the detail transactions at the amendment and split level for an award:

 

  1. Navigate to a particular award’s Award Details page.

  2. Select the “View Amendments & Splits” link.

 

 

Figure 13 - Award Amendments & Splits screen

 

  1. You will now see the award amendments for your selected award. To see the split details for a particular amendment, select “Show.”

 

 

Figure 14 - Award Amendments & Splits screen

 

  1. You will now be able to see the detail transactions for each funding source in the amendment.


Note: You can export the splits by amendment information into XLS, XLSX and PDF.


 

 

Figure 15 - Amendment Details screen

 

How Do I View Threshold Information?

To view organization level thresholds:

 

  1. Login as an Awardee Preparer, Awardee Certifier, or Awardee Financial Representative and select an organization (if necessary).

  2. On the Organization Summary homepage, scroll down to the Organization Thresholds section and select “View Thresholds.”

 

 

Figure 16 - Organization Thresholds section

 

  1. The organization threshold log will be displayed for your organization.

 

To view award/organization/system level thresholds:

 

  1. Select the hyperlink for an award ID either by searching for an award or selecting an award from a list.

  2. On the Award Details page, scroll down to view all thresholds at the award, organization, or system level as well as the logs for each type of threshold.

 

 

Figure 17 - Thresholds section

How Do I View Payment Transaction Details?

To view payment transaction details, complete the following steps:

 

  1. On the ACM$ homepage, below quick search, you will see three sections: Draft Transactions, Awaiting Awardee Certification and Received Transactions. Select the transaction ID number under Draft Transactions, Awaiting Awardee Certification, or Received Transactions to see the payment transaction details.

 


Note: The ACM$ homepage will display the five most recent transactions for each section. To view all transactions, please select the “View All” link above each list.



Note: You can also navigate to a Payment Transaction Details page by selecting the transaction ID that appears in the results of a quick search or advanced transaction search.


 

 

Figure 18 - Transaction Section Details

 

  1. You can now see the payment transaction summary for your selected transaction. You may also navigate to the Payment or Adjustment tabs for the selected transaction.

 

 

Figure 19 - Transaction Summary

 

How Do I Submit a Payment Transaction?

To create a draft payment transaction:

 

  1. On the ACM$ homepage, a Submit New Transaction section is located near the middle of the page.

 

 

Figure 20 - Submit New Transaction on the Home Page

 

  1. Select a Payment Date Requested and click “Continue.” A new payment transaction will be created.

  2. Clicking Save or navigating away from the new transaction screen will create a draft payment transaction.

     

    Note: The payment date defaults to the current date.

     

    ACM$ allows payments to be entered that will be processed on a future date. To create a warehoused payment transaction:

     

  3. On the ACM$ homepage, a Submit New Transaction section is located near the middle of the page.

  4. Select a date in the future for Payment Date Requested and click “Continue.” A warehoused payment transaction will be created

How Do I Edit a Payment Transaction?

To edit a draft payment transaction, complete the following:

 

  1. On the ACM$ homepage, scroll down to the Draft Transactions section.

  2. Click on the transaction ID number that you would like to edit.

 

 

Figure 21 - Draft Transactions

 

  1. You are now able to edit the payment transaction.

 

 

Figure 22 - Payment Transaction screen

 


Note: Click “Save” if you would like to come back and work on the payment transaction at a later date.


How Do I Make a Payment Request?

To make a payment request:

 

  1. On the ACM$ homepage, click “Continue” inside the Submit New Transaction field.

  2. On the Payments tab for the transaction, enter the payment amount in the Payment Amount Requested Field.


Note: You can filter the list of awards by selecting one of the following filters displayed above the list of payments: New awards, Cancelling awards, Thresholds applied or Payment outstanding. Also, you can refine the list of awards displayed by selecting “Edit Awards List” and selecting the awards to display.


  1. Click “Save” to save your input and move to the Adjustments tab.

 

 

Figure 23 - Payments Tab with the Save button circled

 


Note: If desired, you can input the Recipient Account Number under the Payments tab.


  1. A progress bar will appear indicating that the data is being saved.

     

     

    Figure 24 – Progress Bar

     

  2. Once complete , a pop-up box will appear informing you that the payment transaction has been saved.

 

 

Figure 25 - Payment Transaction Dialogue Box

 

  1. If there are errors, error or warning messages will be displayed. Errors have to be fixed for payment data to be saved.

How Do I Enter Payment Requests via Excel or XML?

To enter payment requests via Excel or XML:

 

  1. Navigate to the Payments tab and select the “Upload/Download” button.

 

 

Figure 26 - Payments Tab

 

  1. For Excel, select the appropriate format (xls or xlsx) and click “Download File.” For XML, please see the XML Upload Guide and skip to Step 4.

 

 

Figure 27 - Download Data File Screen

 

  1. Update the Excel file by entering the Recipient Account Number (optional) and amount of funds you are requesting by award, and updating the Final Flag for any award you want to financially close.

  2. Save the file to a location you will remember.

  3. Select the “Browse” button and locate the Excel or XML file containing the payment transaction and click the “Upload” button.

  4. The system will display any errors in the file or give confirmation that the upload was successful.

 

 

Figure 28 - Download Data File Screen

 

How Do I Make an Adjustment Request to a Closed Award?

ACM$ will allow upward and downward adjustments to financially closed awards. The minimum amount for adjustment is +/- $1.00. To make an adjustment request to a closed award, complete the following steps:

 

  1. From the ACM$ homepage, either follow the steps to create a payment transaction or click on the transaction ID number under Draft Transactions of the transaction you would like to edit.

  2. Select the “Step 2. Adjustments” tab.

 


Note: You can also make an adjustment request immediately following the creation of a payment transaction.


 

 

Figure 29 - Adjustments tab

 

  1. To enter an adjustment request, enter the Federal Award ID for each financially closed award and click “Validate Awards.” You must provide a brief justification in the Justification textbox in order to enter an adjustment to a closed award.

 


Note: You may enter adjustment requests for up to 5 awards at a time.


 

 

Figure 30 - Adjustments tab

 

  1. If the Federal Award ID is validated, you will be provided the option to make an adjustment request. The system will display the maximum amount available for upward and downward adjustments. Enter positive amounts for an upward adjustment and negative amounts for a downward adjustment,

  2. After completing the Adjustment Requested column, select “Save.”

 

 


Note: Eligibility Status definitions:

 

 


How Do I Review and Forward Payment Transactions for Certification?

To review and forward payment transactions for certification:

 

  1. From the ACM$ homepage, under Draft Transactions, click on the transaction ID number of the transaction you would like to review and forward. You can also complete this action after creating a payment transaction and completing steps 1 (Payments) and 2 (Adjustments).

  2. Select the “Step 3. Review” tab.

  1.  You can provide a comment on the transaction if desired. Comments will remain internal to your organization and will not be seen by the National Science Foundation. A minimum of 25 characters must be included in your comments in order to forward for certification.

 

 

Figure 31 - Transaction Comments

 

  1. You can also provide remarks on the transaction. The National Science Foundation will be able to view any remarks added by the Preparer. A minimum of 25 characters must be included in the remarks.

  2. Click “Forward for Certification” once complete.

  3. The system will ask the user to confirm their action.

  4. Click “Ok.”

  5. The system will display a confirmation that the action was successful.

  6. An email notification will be sent to the Awardee Certifier.

 

 

Figure 32 - Transaction Comments

 

How Do I Certify Payment Transactions?

To certify a Payment Transaction:

 

  1. Log into ACM$ as an Awardee Certifier.

  2. On the ACM$ homepage, scroll down to the Awaiting Awardee Certification section.

  3. Select the transaction ID number of the transaction you would like to certify.

 

 

Figure 33 - Awaiting Awardee Certification section

 

  1. You will be able to review the transaction and, if desired, provide comments and/or remarks.

 

 

Figure 34 - Review Tab

 

  1. Once you are satisfied with your review and are ready to submit, check the “I ____certify” box and then select “Certify & Submit Transaction.”

  2. Confirm that you want to certify and submit transaction.

  3. Click “Ok”

  4. They system will display a notification that the transaction was processed.

  5. ACM$ will send an email confirming your successful cash request.

 

 

Figure 35 - Certification Screen

 

 


Note: Clicking “Reject Transaction” will send the transaction back to draft status.


Note: If the payment being certified is not a warehoused payment, a disbursement ID number will be generated for NSF’s financial accounting system.


How Do I Cancel Payment Transactions?

Payments in pending/received statuses can only be cancelled on the same day they are submitted to NSF. To cancel a payment transaction:

 

  1. Login as a Certifier.

  2. On the ACM$ homepage, scroll down to the received transaction section.

  3. Select the transaction ID number of the transaction you would like to cancel.

 

  1. You will be able to review the transaction and you must provide a reason for the cancellation in the remarks section with a minimum of 25 characters.

  2. Click “Cancel Transaction” to send to cancelled status.

  3. The system will ask you to confirm the action.

  4. Click “Ok”

  5. The system will display a confirmation that the transaction has been cancelled.

 


Note: All preparers and certifiers for your organization will receive an email notification of the cancellation


How Do I View Previously Submitted FFRs?

To view previously submitted FFRs:

 

  1. Login to Research.gov as an “NSF User” and navigate to the Federal Financial Reports Dashboard section.

 

 

  1. From the FFR Dashboard page, select the “Federal Financial Report” link under the My Business Services area (top left) or you can select the “Federal Financial Report” link from the Dashboard to view the FFR History page.

 

 

Figure 36 – Federal Financial Report

 

 

Figure 37 - Federal Financial Report History

 

  1. From the Federal Financial Report History page, select the date of the ending quarter of the report from the list provided.

Research Spending & Results

For more information on Research Spending & Results, click here.

 

Research Spending & Results gives the public, the scientific community, and Congress insight into federally funded research. Research Spending & Results provides information about how federal research dollars are being spent, what research is being performed, and how the outcomes of research are benefiting society as a whole. Now search for Recovery Act awards made by NSF. Anyone can easily access, search, and sort information in new ways through Research.gov.

Perform a Quick Search

  1. Go to www.research.gov.

  2. Click on the “Search Awards” link under NSF Award Highlights or click on the Research Spending & Results link from the footer

  1.  On the Research Spending & Results search page, enter awardee or award information text, obligated funds amount, project director or PI/Co-PI name, award date range, and indicate whether you are looking for Recovery Act Awards, then click the “Search” button.

 

 

 

 

Figure 1 - Research Spending & Results Search - Quick Search

 


Note: Click Description of Search Terms in the top right of the Search Research Spending & Results box for additional details related to each search term.


 


Note: To learn more about the Research Spending & Results service, click Learn More located just above the Search Research Spending & Results box.


 

 

  1. On the search results page, click the Award ID number for the award in which you are interested in viewing.

 

 

 

  

Figure 2 – Search results in Research Spending & Results

 

The search results will only include awards that are active as of FY 1994 and beyond for NSF and active as of FY 2007 and beyond for NASA. Please note information may not be as complete for awards that date prior to the Federal Funding Accountability and Transparency Act of 2006 (awards not active as of October 2006 and beyond).

 


Note: You can view and download up to 2,000 search results.


Export Search Results to CSV/Excel/XML

To export your results to CSV, Excel, or XML, click the corresponding link on the top right of the Research Spending & Results page.

 

If the data in the spreadsheet does not display fully, expand the column to see remaining data.

 


Note: The exported file now includes the award abstract (at time of the award); a brief and informative overview of the planned research.


View Research Spending & Results Detail Page

1. To view the detail page for an award, click on the corresponding Federal Award ID Number on the Research Spending & Results page.

 

 

 

Figure 3 – Research Spending & Results Detail Page

Perform an Advanced Search

1. From the Research.gov Research Spending & Results Quick Search page, select Advanced Search. The Research Spending & Results Advanced Search page is displayed.

 

 

 

Figure 4 - Research Spending & Results Advanced Search

 


Note: Click Description of Search Terms in the top right of the Search Research Spending & Results box for additional details related to each search term.


 

2. Enter search criteria and click Search. The “Research Spending & Results” page is then displayed.

 

3. To perform a new search, click Change Search located at the top of the “Research Spending & Results” page.

 

 

Figure 5 - Research Spending & Results page

 

The search results only include awards that are active as of FY 1994 and beyond for NSF and active as of FY 2007 and beyond for NASA. Please note information may not be as complete for awards that date prior to the Federal Funding Accountability and Transparency Act of 2006 (awards not active as of October 2006 and beyond).

 


Note: You can view and download up to 2,000 search results.


Export Search Results to CSV/Excel/XML

To export your results to CSV, Excel, or XML, select the corresponding link from the top right of the Research Spending & Results page.

 

If the data in the spreadsheet does not display fully, expand the column to see remaining data.

 


Note: The exported file now includes the award abstract (at time of the award); a brief and informative overview of the planned research.


View Research Spending & Results Detail Page

1.   To view the detail page for an award, click on the Federal Award ID Number for the award.

2.   To return to the search results screen, click Back to Results located at the top/bottom of the Research Spending & Results detail page.

 

 

 

Figure 6 - Research Spending & Results detail page

Description of Research Spending & Results Fields

Quick Search Fields

 

 

Advanced Search Fields

 



Proposal Status

The Proposal Status service is a grants management service that allows Sponsored Projects Officers (SPOs) and Principal Investigators (PI) to check the up-to-date status of proposals submitted to NSF and partner agencies.

 

Proposal Status will normally be available 1 day after assignment to a Program Officer for NSF applications and up to 5 business days after the program deadline for USDA/NIFA applications.

View the Status of Your Proposals

1. Navigate to Research.gov and log in to view the Proposal Status Dashboard page.

 

The Dashboard page displays applications submitted to agencies for which you have activated your login account. Your role in Research.gov will determine the list of applications that are displayed.

 

 

 

 

Figure 1 - Proposal Status Dashboard page

 


Note: Columns displayed vary by user roles (i.e. PI/PD role, SPO role) and agency affiliation.


 

The Proposal Status Dashboard page displays proposals with an updated status change in the prior six months (for users with SPO role). By default, the system displays up to 10 proposals with the most recent status changes.

 

If you have activated with more than one agency, you can select to view the recent status for a single agency by selecting the desired agency from the “Agency” dropdown on the Dashboard page.

 

2. Click the “All Last 6 Months” link to view a list of your applications and their status.

 

You will be able to see the status of applications submitted to all partner agencies with which you are affiliated. The list of applications defaults to those applications with updated status change in the past six months (for users with SPO role). You can change this view by clicking the Change Search or Search Again link to modify the search criteria.

 

 

 

 

Figure 2 - Proposal Status View All page

 

 


Note: Columns displayed vary by user roles (i.e. PI/PD role, SPO role) and agency affiliation.


 

3. The Proposal Status page provides you the ability to search all of the applications for which you have access depending on your role in Research.gov.

 


Note: Search fields vary by user roles (i.e. PI/PD role, SPO role).


 

Export Proposal Results to Excel/CSV/XML

To export your results to Excel, CSV or XML, select the appropriate links from the Proposal Status page.

 

View Printable Version

To view a printable version of your results, select the Printable Version link from the Proposal Status page.

 

Search/Filter Proposals

1. To search or filter the list of proposals, select the Search Proposals button on the Proposal Status Dashboard page . You can modify or enter new search criteria to view additional proposals.

 

 

Figure 3 - Proposal Status Search/Filter page

 

View the Details of Your Proposal

Proposal Detail allows you to view agency, application, program information, application status history, award notice and review information for a selected application. Only users with the PI/PD role can view released Review Information via the Proposal Detail page (if applicable). Users with the SPO role do not have access to Review Information.

 

1. From the Proposal Status Dashboard page or the Proposal Status View All page, click on the Agency Tracking Number to view the Proposal Detail Page.

 

 

Figure 4 - Proposal Status Detail page

 

 

 

Description of Proposal Status Codes

Below is a list of the Proposal Statuses for NSF and/or NIFA applications:

 

Statuses for Proposals

Status

Description

Pending

The proposal is in the process of undergoing peer review and/or agency consideration.

Recommended

A recommendation by the program to fund a proposal. This recommendation, however, does not constitute an award. Only an Agency’s authorized Grants Officials can obligate the Government.

Declined

A grant award was not made to the applicant.

Awarded

A grant award was made to the applicant.

Withdrawn

The proposal was withdrawn for administrative or programmatic reasons by the applicant, submitting organization, or the agency.

Returned

The proposal was not considered by the agency because it did not comply with the proposal preparation requirements specified in the agency’s policy documents or the specific funding opportunity or did not meet other agency requirements.

 

Statuses for Preliminary Applications

Status

Description

Pending

The proposal is in the process of undergoing peer review and/or agency consideration.

Withdrawn

The proposal was withdrawn for administrative or programmatic reasons by the applicant, submitting organization, or the agency.

Declined

A grant award was not made to the applicant.

Returned

The proposal was not considered by the agency because it did not comply with the proposal preparation requirements specified in the agency’s policy documents or the specific funding opportunity or did not meet other agency requirements.

 

Discouraged

The applicant is discouraged from submitting a full proposal.

Encouraged

The applicant is encouraged to submit a full proposal.

Invited

The applicant is invited to submit a full proposal.

Not Invited

The applicant is not invited to submit a full proposal.

 

 



Science, Engineering & Education Innovation

Science, Engineering & Education Innovation (SEE Innovation) is an interactive public service that provides the public, the scientific community, and policy makers with quick, dynamic access to information about the outcomes of NSF-funded research projects. Learn about innovative research and how NSF awards are funding discovery and evolving the landscape of science across the country. SEE Innovation is your place to find a wide variety of information about NSF-funded projects, their outcomes, and their impacts to society

Navigate the Homepage

Begin using Science, Engineering & Education Innovation (SEE Innovation) by clicking on the “Explore thousands of research highlights” linkon the homepage under the NSF Award Highlights section or by clicking on the SEE Innovation link from the footer. (Figure 1)

 

 

 

Figure 1 – Open Science, Engineering & Education Innovation from the Research.gov Homepage

 

There are multiple ways to navigate Science, Engineering & Education Innovation from the Homepage (Figure 1).

·    Click through the image gallery on the top of the page to find:

§    Recent Award Highlights: Snapshots about NSF science and research-related awards, with easy-to-understand summaries describing research outcomes of projects and their benefits to society.

§    NSF Research Assets: Centers, facilities & networks, telescopes & observatories, and vehicles that make science and research possible

·    Click on the Browse by Map link to search by States and Territories to find information about the awards granted in each state for a given fiscal year, including total amount of funds obligated in a fiscal year, recent award information, and award abstracts.

·    Click through the 12 Research Areas to learn more about NSF research and discoveries including research highlights and research assets relating to you research area of interest.

·    Use the left-hand navigation to quickly search by Science, Engineering & Education Innovation by clicking on:

§    Research Area

§    States & Territories

§    Research Assets

 

 

 

Figure 2 – Ways to Navigate Science, Engineering & Education Innovation Homepage

Types of Information Available

Science, Engineering & Education Innovation offers a view of NSF-funded research and education projects by sharing details about the outcomes of NSF awards, coupled with information about the scientists & engineers, researchers & educators, and resources (research assets) making these discoveries possible.

 

The following types of information are available through Science, Engineering & Education Innovation:

 

Users can navigate Science, Engineering & Education Innovation by:

Search on Science, Engineering & Education Innovation (SEE Innovation)

Search by Research Areas

For each Research Area, users can view Award Highlights and Research Assets related to that Research Area. These are the same 12 Research Areas used to categorize information on NSF.gov:

 

There are two ways to search information related to a research area.

 

1. From the Science, Engineering & Education Innovation homepage users can click through the 12 categories of research funded by NSF.

 

 

OR

 

1. Click on View All 12 or the Research Area link on the left-hand navigation to open the “Research Area” homepage and from the homepage click on a Research Area of interest or Learn More (Figure 3).

 

 

 

 

 

 

Figure 3 - View Research Area of Interest

 

Click on an area of interest, This will open a list of the award highlights related to that research area. From here, you can find both Award Highlights and Research Assets related to your Research Area by clicking on the tabs at the top of the search list (Figure 4).

 

 

Figure 4 - Research Areas Page

 

2. Filter the Award Highlights by clicking on the various criteria, including:

 

Click on an Award Highlight to find a synopsis of the award of interest related to this Research Area.

 

 

Information in the Award Highlight (Figure 5) includes:

 

 

Figure 5 – Award Highlight Page

 

3. By clicking on the Research Assets tab (Figure 6) you can find major NSF-funded research infrastructure related to this Research Area.

 

 

Figure 6 – Find Research Assets Relating to Selected Research Area

 

Filter the Research Assets search by clicking various filters, including:

 

 

Click on Research Asset of interest. Information on the research asset’s homepage (Figure 7) includes:

 

 

Figure 7 - Research Asset Page

 

Search by Research Assets

From the Science, Engineering & Education Innovation homepage you can learn more about NSF Research Assets.

1. Click on Research Assets in the left-hand navigation.

 

2. The Research Assets Homepage opens. Click on a Research Asset of interest or Learn More (Figure 8).

 

 

Figure 8 - Research Assets Homepage

 

There are 4 different areas of Research Assets funded by NSF including:

 

3. The “Research Asset’s” page opens which breaks down the Research Asset into different sub-types (Figure 9). Click on the type of Research Asset of interest or Learn More to find all NSF research assets in that category (Figure 10).

 

 

Figure 9 - Research Asset Sub-Types Page

 

 

Figure 10 - Research Asset Search Results Homepage

 

Filter the Research Asset by clicking various filters, including:

 

4. Click on a specific research asset to open its page (Figure 11.

 

 

Figure 11 - Detailed Research Asset Page

 

Information available for each asset includes:

 

Search by State or Territory

States and Territories

Users can use an interactive map to explore NSF investments by State or Territory. This interactive map includes the 50 states, Puerto Rico, the US Virgin Islands and international areas. Users can find many different types of information searching by state of territory, including:

 

From SEE Innovation homepage there are 2 ways to search by State and Territory.

 

1. If you know what state you are interested in, click on the state link at the bottom of the “SEE Innovation” homepage (Figure 12) to open the “State” homepage.

 

 

Figure 12 - Search a State from Science, Engineering & Education Innovation Homepage

 

OR

 

1. Click on the Browse by Map image or States & Territories link in the left-hand navigation to use the interactive map (Figure 13)

 

 

Figure 13 - Search Using Interactive Map from the Science, Engineering & Education Innovation Homepage

 

2. Using the interactive map, you can click on a specific state or territory to view quick statistics including:

 

Click on Visit a state to view even more information about the state on the state’s homepage. (Figure 14)

 

 

 

Figure 14 - Quick State Statistics from the Interactive Map

 

On the state homepage, (Figure 15) you can view:

 

 

 

 

 

 

Figure 15 - State Homepage

 

View Award Highlights

Award Highlights show what exciting scientific research has been funded by NSF in each state or US territory. Highlights provide a snapshot about NSF awards as well as the outcomes of these projects and their benefit to society.

 

1. To see a full list of Award Highlights by using the Left-Hand Navigation clicking Award Highlights under state name (Figure 16)

 

OR

 

1. Clicking More under the “Award Highlights” section of the screen (Figure 16).

 

 

 

 

 

 

Figure 16 - Two Ways to View Full List of Award Highlights

 

2. On the Award Highlights Click on an Award Highlight of interest (Figure 17). You are able to filter the highlights by:

 

 

Figure 17 - Award Highlights Page

 

On an award highlight page (Figure 18) you will be able to find:

 

 

Figure 18 - Award Highlight Detail Page

 

To find detailed information about the award highlighted, click on the NSF Award Title to open the Research Spending & Results detail page for the Award Highlight (Figure19). The award detail page provides:

 

 

 

Figure 19 - Research Spending & Results Detail Page

 

 

 

International

Users can learn more about NSF funded work abroad on the Science, Engineering, and Education Innovation International page, including:

 

From SEE Innovation homepage navigate to the International Awards page.

 

1. Click on the International link at the bottom of the “SEE Innovation” homepage (Figure 20) to open the “International” homepage.

 

 

Figure 20 – International page link

 

2. There are multiple ways to navigate the Science, Engineering & Education Innovation from the International Homepage.

 

 

 

 

 

 


National Science Board (NSB) Nomination Site

National Science Board (NSB) Nomination Site

Through the National Science Board (NSB) Nomination Site, the public can nominate individuals to serve on the National Science Board. For more information on the NSB member nomination process, please visit: http://www.nsf.gov/nsb/members/nominations.jsp.

 

For technical questions or immediate assistance, please contact the NSF Help Desk from 7 AM - 9 PM Eastern Time, Monday through Friday (except for federal holidays):
 

 

Submit a Nomination

To submit a nomination, complete the NSB Nomination Form (Figure 1). Once you have completed the form, click the Submit Nomination button at the bottom of the page. Please note that all fields marked with an asterisk are required.

 

Picture3.jpg

 

Figure 1 - NSB Nomination Form

 

Submission Confirmation

After your nomination has been submitted, you will be asked to confirm your submission (Figure 2).

 

submission con.jpg

 

Figure 2 - Submission Confirmation

 

While the site is submitting your nomination, you will see an upload screen (Figure 3).

 

loading.jpg

 

Figure 3 - Submission In Progress

 

Closed Nomination

If the nomination class is closed, you will see the following message (Figure 3). Click on the link found on the page for more information about when the Nomination Class will be reopened.

 

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Figure 4 - Closed Nomination Class


How To Send Photos Directly to NSF’s Office of Legislative and Public Affairs (OLPA)

How To Send Photos Directly to NSF’s Office of Legislative and Public Affairs (OLPA)

Media Upload Form

NSF awardees can now use Research.gov to upload images and videos directly to NSF‘s Office of Legislative and Public Affairs (OLPA). This feature allows the Office of Legislative and Public Affairs (OLPA) to more easily showcase research results from NSF funding.

 

 

How to upload an image or a video

 

1.     Navigate to Research.gov and log in, and click on the Submit Images/Videos link from the top navigation under the Awards & Reporting menu. This page also includes information about the permission and copyright guidelines that have to be followed to submit media to NSF.

 

Figure 1 – Media Upload Form I

 

2.     To upload, all the mandatory fields (marked with an *) need to be filled out. The guidelines for an acceptable image or a video are also displayed based on which type of media you select to upload.

3.     After all the fields are filled in, you can click on submit to complete the upload.

 

 

 

 

 

 

Figure 2 – Media Upload Form II

 

4.     While Research.gov is processing your image/video, you will see an upload screen (Figure 3).

 

 

Figure 3 – Upload screen

 

 

5.     After the upload is completed, a “Image/Video Submitted Successfully” page is displayed or an error will be displayed if the submission did not occur successfully.

 

 

Figure 4 – Submission Successfully Completed Screen



Glossary of Terms

AOR - Authorized Organizational Representative

The administrative official who on behalf of the proposing organization or institution is empowered to make certifications and assurances, to commit the organization to the conduct of a project that NSF is being asked to support, and to guide adherence to various federal and agency policies and grant requirements.
 

Awardee

The Awardee is the organization or other entity that receives a grant and assumes legal and financial responsibility and accountability both for the awarded funds and for the performance of the grant-supported activity. NSF grants are normally made to organizations rather than to individual Principal Investigator/Project Director(s).
 

CFDA Number - Catalog of Federal Domestic Assistance

The CFDA number is the program's id number in the Catalog of Federal Domestic Assistance, a government-wide compendium of Federal programs, projects, services, and activities that provide assistance or benefits to the American public. It contains financial and nonfinancial assistance programs administered by departments and establishments of the federal government. (www.cfda.gov)
 

co-PRINCIPAL INVESTIGATOR/co-PROJECT DIRECTOR (PI/PD)

One of the individuals designated by the grantee and approved by NSF, who will be responsible for the scientific or technical direction of the project. If more than one, the first one listed will have primary responsibility for the project and the submission of reports. All others listed are considered co-PI/PD, and share in the responsibility of the scientific or technical direction of the project. The term "Principal Investigator" generally is used in research projects, while the term "Project Director" generally is used in science and engineering education and other projects. For purposes of Research.gov, PI/co-PI is interchangeable with PD/co-PDA.
 

DUNS Number - Data Universal Numbering System Number

The DUNS number is a nine-digit number assigned by Dun and Bradstreet Information Services. If your organization does not have a DUNS number, you may obtain one by calling Dun and Bradstreet at (800) 333-0505.
 

Password

A password is a 6-20 character string, containing at least one alphabetic and one numeric character. Passwords are not case sensitive. Additionally, you cannot reuse the last three passwords you have used. If logging in for the first time (or following a password reset), you will be prompted to reset your password.
 

PRINCIPAL INVESTIGATOR/PROJECT DIRECTOR (PI/PD)

One of the individual designated by the grantee, and approved by NSF, who will be responsible for the scientific or technical direction of the project. If more than one, the first one listed will have primary responsibility for the project and the submission of reports. All others listed are considered co-PI/PD, and share in the responsibility of the scientific or technical direction of the project. The term "Principal Investigator" generally is used in research projects, while the term "Project Director" generally is used in science and engineering education and other projects. For purposes of this Guide, PI/co-PI is interchangeable with PD/co-PD.
 

Program Officer (PO)

Program Officers conduct merit review of proposals and recommend which projects should be supported by the agencies. They are considered subject matter experts and they often provide technical and programmatic advice. Carrying out these responsibilities requires a thorough intellectual understanding of the specialty and knowledge of its substantive technical issues, as well as knowledge of the agency's processes.
 

Received Date

Date that the proposal was received by the agency. For applications received through Grants.gov, this date is when the AOR pressed the "Sign & Submit" button.
 

Sponsored Project Office (SPO)

The Sponsored Projects Office is the institutional office responsible for reviewing, endorsing and submitting all proposals to extramural sponsors for research, training and public service projects.

 

 


Frequently Asked Questions

 

See below for FAQ's related to Research.gov Services.

 

  1. Are investigators and Sponsored Projects Officers seeing the same information?
     

  2. I previously used my Social Security Number (SSN) to login to Research.gov. Why can I no longer use it?
     

  3. Why don't I see a complete list of applications I submitted to NSF and/or NIFA in my Proposal Status Dashboard?
     

  4. Where can I find a description of the Proposal codes for NSF and/or NIFA?
     

  5. I have submitted proposals to NSF and/or NIFA; however I can only see the proposals submitted to NSF. Why can't I view the status of my proposals submitted to NIFA?
     

  6. I am the SPO role for my institution. Will I be able to view proposals for which I am the PI?
     

  7. Will I have access to the status of all proposals submitted by my institution or just the ones submitted by me?
     

  8. Do I need to create an account on Research.gov to access the Research Spending & Results?
     

  9. In the Research Spending & Results, I entered my search criteria (i.e. Federal Award ID number, PI name, etc.) and the page indicates that no results were found that meet my search criteria. Why am I not able to see any results?
     

  10. In the Research Spending & Results, will I be able to view awards funded by other agencies other than NSF?
     

  11. Where can I find a description of the Research Spending & Results fields?
     

  12. What should I do if I see incorrect data for an award record?
     

  13. What is the difference between Award Date and Award Start Date?
     

  14. Can I search for Contracts and Loans in addition to Grants on Research.gov?
     

  15. In the Research Spending & Results, can I search for multi-year awards?
     

  16. In the Research Spending & Results, will I be able to view sub-award data on Research.gov?
     

  17. What is the difference between the Awardee and Doing Business as Name appearing on the Research Spending & Results Detail page?
     

  18. The system indicates that my account is disabled due to exceeding the maximum number of unsuccessful log in attempts. How can I get my account re-enabled?
     

  19. Are Recovery Act awards available in Research.gov?
     

  20. Does Research.gov use cookies and JavaScript?
     

 

1. Are investigators and Sponsored Projects Officers seeing the same information?
 

Research.gov is a role-based system that grants users access to information based on the permissions associated with their role. A user must have an investigator role (i.e. PI/PD) or a Sponsored Projects Officer role (i.e. SPO) in order to view any detailed proposal data. SPOs cannot view reviewer comments or panel summaries. The PI/PD can view this information once it has been released by the Program Officer (PO) or National Program Leader (NIFA). However, SPOs are given the ability to view all the proposals submitted for the institutions in which they belong. For or more information on the different Research.gov roles and how they work, see the section on Research.gov Roles.

 

2. I previously used my Social Security Number (SSN) to login to Research.gov. Why can I no longer use it?
 

3. Why don't I see a complete list of applications I submitted to NSF and/or NIFA; in my Proposal Status Dashboard page?
 

The Proposal Status Dashboard page shows the first ten applications with status date changes in the past six months. In order to view a complete list, click on the View All Recent Proposals link and change the received date range in the Search criteria.

 

4. Where can I find a description of the Proposal codes for NSF and/or NIFA?

 

Refer to the Research.gov Online Help for a description of the proposal status codes.

 

5. I have submitted proposals to NSF and/or NIFA; however I can only see the proposals submitted to NSF. Why can't I view the status of my proposals submitted to NIFA?

 

If you are not able to see the list of proposals in the View All Proposals page, verify that you have successfully activated your account with NIFA; first (refer to Research.gov Online Help for instructions on Activating an Account with an Agency. If you have successfully activated your account and are still experiencing problems, please Contact Research.gov for help.

 

6. I am the SPO role for my institution. Will I be able to view proposals for which I am the PI?

 

Yes, you will be able to view all proposals submitted by your institution, including ones for which you are the PI. When viewing your proposals, you will be able to view additional information such as Review Information if it has been released by the agency. However, if viewing proposals for which you are not the PI, then you will not be able to view the same type of information that you are able to view on the proposals for which you are the PI.

 

7. Will I have access to the status of all proposals submitted by my institution or just the ones submitted by me?

 

If you have the SPO role for your institution, then you should be able to view all proposals submitted by your institution. If you have the PI role for you institution, then you will have access to only the proposals for which you are the PI. For additional explanation of roles, refer to the Research.gov Online Help.

 

8. Do I need to create an account on Research.gov to access the Research Spending & Results?

 

No, the Research Spending & Results is a publicly available service offering available to all users.

 

9. In the Research Spending & Results, I entered my search criteria (i.e. Federal Award ID number, PI name, etc.) and the page indicates that no results were found that meet my search criteria. Why am I not able to see any results?

 

The search results will only include awards that are active as of FY 1994 and beyond for NSF and active as of FY 2007 and beyond for NASA. If your search does not meet these criteria, the award record will not be displayed on Research.gov. Otherwise, if you believe that your search meets these criteria, then contact Research.gov for help.

 

10. In the Research Spending & Results, will I be able to view awards funded by other agencies other than NSF?

 

Research Spending & Results currently makes grant award information searchable for the National Science Foundation (NSF) and the National Aeronautical Space Administration (NASA). NSF plans to make award information available for other Federal research agencies that choose to partner with NSF on Research.gov in the future.

 

11. Where can I find a description of the Research Spending & Results fields?

 

Refer to the Research.gov Online Help document for a description of the search fields.

 

12. What should I do if I see incorrect data for an award record?

 

If you believe that the information on Research.gov is incorrect, contact Research.gov for help.

 

13. What is the difference between Award Date and Award Start Date?

 

The Award Date is the date the award is issued while the Award Start Date is the effective date of the award.

 

14. Can I search for Contracts and Loans in addition to Grants on Research.gov?

 

No, Research.gov currently enables users to search for Grants only.

 

15. In the Research Spending & Results, can I search for multi-year awards?

 

Yes, users can search for multi-year awards but Research.gov only displays awards active as of FY1994 and beyond for NSF and active as of FY2007 and beyond for NASA. Additionally, searching by a date range will narrow the results to awards with an award date within the date range entered.

 

16. In the Research Spending & Results, will I be able to view sub-award data on Research.gov?

 

The Research Spending & Results service does not provide information about sub-awards.

 

17. What is the difference between the Awardee and Doing Business as Name appearing on the Research Spending & Results Detail page?

 

'Awardee' is the Legal name by which the entity is incorporated and pays taxes. 'Doing Business As' name is the business name of the entity.

 

18. The system indicates that my account is disabled due to exceeding the maximum number of unsuccessful log in attempts. How can I get my account re-enabled?

 

If you attempt to log in one too many times using the incorrect username/password combinations, your account will be locked for a period of 60 minutes. You have one of many options to regain access to your account:

 

If you are a user with PI or SPO role, you can do one of the following:

 

If you are a user with Institution Administrator role, you can do one of the following:

 

Following a password reset, you will be prompted to change your password.
 

 

               

19. Are Recovery Act awards available in Research.gov?

 

Yes, you can search for awards made under the American Recovery and Reinvestment Act (“Recovery Act”) in the Research Spending & Results service. Select the available checkbox on the Quick Search or Advanced Search screen to search for only Recovery Act awards. Additional search criteria can be entered to further filter your search.

 

20. Does Research.gov use cookies and JavaScript?

 

Yes. Research.gov uses cookies and JavaScript. Research.gov uses "session cookies" to facilitate a visitor’s activity within a single session, but these cookies are not written as files to your computer’s hard drive and do not persist after you close your browser. Research.gov does not use "persistent cookies."



Index